Administrative Executive

4 weeks ago


Kuala Lumpur, Malaysia Valiram Full time

**About Valiram**

**Valiram Brands**:

- Beauty (Victoria’s Secret, Bath & Body Works, Rituals, Molton Brown).
- Fashion (Michael Kors, Steve Madden, Tory Burch, Chloe, MLB Korea, Giuseppe Zanotti, Charles & Keith, Pedro etc).
- Accessories (Swarovski, Mont Blanc) Travel Retail (Hermes, Bvlgari, The Flying Emporium, Coach, Polo Ralph Lauren, Lacoste, Beaute Love, Ion Gizmos, Candy Party, Wear + When, Tumi).
- F&B (Bacha Coffee, Quivo, Godiva, TWG Tea, Laderach, Candy Party).
- Watches (Swiss Watch Gallery, Tudor, Rolex, Cartier, Tissot, Zenith, Bell & Ross, Breitling, Blancpain, Omega).

At the office: Valiram HQ is located 10 minutes to Pavilion and 5 minutes to KLCC. We offer flexibility in working schedules depending on our employee’s lifestyle preferences. Access to our staff only cafe with a view of the city to price friendly food options.

We celebrate diversity with 32 nationalities spread across our team. To embrace this diversity, we celebrate the various festivities all year round such as Hari Raya, Malaysia Day, Chinese New Year, Deepavali and Christmas.

You can engage in various activities monthly including badminton, hiking, running and language class and meet other employees from across our brands and head office. All activities are free of charge

**About the Role**

The Administrative Executive will arrange business travel for employees, executing flight and hotel bookings efficiently. Provide comprehensive administrative support to executives and teams.

**Key Responsibility Areas**:

- Execute flight & hotel bookings for employees. Keeping tracks of bookings and employee’s travel.
- Liaising, communicating & maintaining good business relationship with travel agents, hotels, and airlines.
- Facilitate payments for hotel bookings and work on credit card reconciliation.
- Maintaining files
- Maintain confidentiality of information gathered at all times.
- Additional ad-hoc tasks as assigned.

**Key Requirements**:

- Minimum a Diploma graduate or professional certificate in any discipline.
- Administrative experience preferably travel administration and assistance.
- Possess good and effective time management skills.
- Able to multitask and set priorities.
- Meticulous and detailed oriented
- Excellent communication and interpersonal skills.
- Fluent English and Bahasa Melayu both in written and spoken

**Why work for us?**

We're more than just a job; we're a place where you can develop your skills, collaborate with a fantastic team, and have fun along the way Here's why you'll love working with us:

- **Level Up Your Career: Upskill at Your Pace**:Our comprehensive online training platform offers courses in communication, leadership, Excel, and more - investing in your growth. **Proven Development Track**:Last year alone, we conducted 150 trainings and empowered 65% employees to develop their skills and competencies, paving the journey to career growth and advancement.
- **Fun & Vibrant Workplace: Engaged & Connected**: We host numerous employee engagement activities like V-Club to build connections and a strong sense of community. **Celebrate Together**: We value cultural traditions and celebrate major national festivals with the whole team **Express Yourself**: Enjoy the freedom of a fashionable dress code.
- **At our HQ Office you can enjoy: Convenient & Delicious**:Enjoy the perk of an in-house cafe serving delicious meals at subsidized prices, so you can fuel your day without breaking the bank. **Effortless Travel**:Our office is conveniently located within a 10-minute walk from public transportation, making your commute a breeze. **Parking Made Easy**:Need to drive? No worries We offer ample parking in nearby locations.
- **Rewarding Benefits: Shop Like an Insider**: Employees can enjoy staff purchase discounts up to 30% for all the brands we cover, as well as friends & family sale annually. **Life Balance & Support**: We offer a comprehensive benefits package including Birthday Leave, Hospitalization Leave, Study Leave, Calamity Leave, Compassionate Leave, Maternity/Paternity Leave, and Marriage Leave, to support you throughout life's stages.

**Benefits**:

- Dental insurance
- Health insurance
- Maternity leave
- Opportunities for promotion
- Professional development

Schedule:

- Fixed shift
- Monday to Friday


  • Admin Secretary

    3 weeks ago


    Kuala Lumpur, Malaysia Administrative Wizards Full time

    Firm located at Jalan Ampang, opposite Ampang Point seeking an energetic and capable administrative secretary to assist us with office administration. Administrative Secretaries perform day-to-day administrative and secretarial duties in office environments include reporting to management, drafting documents and entering data, and scheduling...

  • Admin Secretary

    2 weeks ago


    Kuala Lumpur, Kuala Lumpur, Malaysia Administrative Wizards Full time

    Firm located at Jalan Ampang, opposite Ampang Point seeking an energetic and capable administrative secretary to assist us with office administration.Administrative Secretaries perform day-to-day administrative and secretarial duties in office environments include reporting to management, drafting documents and entering data, and scheduling appointments.Your...


  • Kuala Lumpur, Malaysia Chiropractic First Group Full time

    Job Summary Administrative Executive **Responsibilities**: - Coordinate and schedule meetings, appointments, and travel arrangements for senior executives and staff members. - Prepare reports, and other documentation for meetings and presentations. - Organize and maintain physical and electronic files, records, and databases, ensuring accuracy and...


  • Kuala Lumpur, Malaysia Orbix International Schools Full time

    **Location: Kuala Lumpur** **Job Highlights** - Good working environment - Outstanding career development opportunities **Role Description** This is a full-time on-site role for an Executive Administration position, located in Kuala Lumpur. The Executive Administrator will be responsible for managing daily administrative operations, handling...


  • Kuala Lumpur, Malaysia MONTROYALE COLLEGE Full time

    **Position Overview**: Mont Royale College is seeking a highly organized and detail-oriented Administrative Executive to join our administrative team. The Administrative Executive will play a key role in ensuring the smooth operation of various administrative functions within the college. This position requires a proactive individual with excellent...


  • Kuala Lumpur, Malaysia ELYSIUM RESORTS SDN BHD Full time

    **Role Description** This is a full-time on-site role for an Administrative Assistant at Elysium Resorts Malaysia, located in Federal Territory of Kuala Lumpur. The Administrative Assistant will be responsible for providing administrative assistance, managing phones, maintaining records, scheduling appointments, managing communication, and providing...


  • Kuala Lumpur, Malaysia ELYSIUM RESORTS SDN BHD Full time

    **Role Description** This is a full-time on-site role for an Administrative Assistant at Elysium Resorts Malaysia, located in Federal Territory of Kuala Lumpur. The Administrative Assistant will be responsible for providing administrative assistance, managing phones, maintaining records, scheduling appointments, managing communication, and providing...


  • Kuala Lumpur, Kuala Lumpur, Malaysia Chiropractic First Group Full time

    Job SummaryAdministrative ExecutiveResponsibilities: Coordinate and schedule meetings, appointments, and travel arrangements for senior executives and staff members. Prepare reports, and other documentation for meetings and presentations. Organize and maintain physical and electronic files, records, and databases, ensuring accuracy and confidentiality....


  • Kuala Lumpur, Kuala Lumpur, Malaysia Orbix International Schools Full time

    Location: Kuala LumpurJob Highlights Good working environment Outstanding career development opportunitiesRole DescriptionThis is a full-time on-site role for an Executive Administration position, located in Kuala Lumpur. The Executive Administrator will be responsible for managing daily administrative operations, handling correspondence, coordinating...


  • Kuala Lumpur, Malaysia Orbix International Schools Full time

    *Location: Kuala Lumpur* *Job Highlights - Good w - ing environment tstanding career development - portunities *Job Description* *Role Description* This is a full-time on-site role for an Executive Administ tion position, located i - uala L mpur. The Executive Adm istrator will be resp sible for managing daily administrative o rations, handling...


  • Kuala Lumpur, Kuala Lumpur, Malaysia MONTROYALE COLLEGE Full time

    Position Overview:Mont Royale College is seeking a highly organized and detail-oriented Administrative Executive to join our administrative team. The Administrative Executive will play a key role in ensuring the smooth operation of various administrative functions within the college. This position requires a proactive individual with excellent communication...


  • Kuala Lumpur, Malaysia ABOD Technology Services (M) Sdn Bhd Full time

    Manage and maintain executives' schedules, appointments, and travel arrangements as directed. - Assist in the preparation of regularly scheduled reports. - Record, transcribe and distribute minutes of meetings. - Monitor, respond to, and distribute incoming communications. - Answer and manage incoming calls. - Co-ordinate project-based work and grant...


  • Kuala Lumpur, Malaysia Amethyst Partners Full time

    We are a corporate services and consulting firm with regional presence. We are looking for a Administrative Executive to join our office in Kuala Lumpur. **Key Responsibilities**: - Office, pantry and stationery supply management - Document formatting and administrative support to various departments - Basic database maintenance, ensure accuracy and...


  • Kuala Lumpur, Malaysia H Space Full time

    **About Us** H Space is an integrated real estate services firm offering comprehensive services including design and build, coworking space, architectural services, property sales and leasing, and property management services. We are currently seeking a detail-oriented, organized Administrative Executive to support our project management team. **Job...


  • Kuala Lumpur, Malaysia Genting Malaysia Berhad Full time

    **Scope of Work**: - Executive - Contract Administration - Assist and maintain the clerical works, preparation of projects progress report/records, data entry and document filing are well recorded for internal and external purposes. - Assist to keep track and update all incoming and outgoing contracts document and correspondence follow the specific...


  • Kuala Lumpur, Malaysia Mayflower Group Full time

    **Administrative Executive Role**: - Coordinate office activities and operations to secure efficiency and compliance to company policies - Supervise administrative staff and divide responsibilities to ensure performance - Manage agendas/travel arrangements/appointments etc. for the upper management - Support budgeting and bookkeeping procedures - Create and...


  • Kuala Lumpur, Malaysia Mayflower Group Full time

    **Administrative Executive Role**: - Coordinate office activities and operations to secure efficiency and compliance to company policies - Supervise administrative staff and divide responsibilities to ensure performance - Manage agendas/travel arrangements/appointments etc. for the upper management - Support budgeting and bookkeeping procedures - Create and...


  • Kuala Lumpur, Malaysia Mayflower Group Full time

    **Administrative Executive Role**: - Coordinate office activities and operations to secure efficiency and compliance to company policies - Supervise administrative staff and divide responsibilities to ensure performance - Manage agendas/travel arrangements/appointments etc. for the upper management - Support budgeting and bookkeeping procedures - Create and...


  • Kuala Lumpur, Malaysia Mayflower Group Full time

    **Administrative Executive Role**: - Coordinate office activities and operations to secure efficiency and compliance to company policies - Supervise administrative staff and divide responsibilities to ensure performance - Manage agendas/travel arrangements/appointments etc. for the upper management - Support budgeting and bookkeeping procedures - Create and...


  • Kuala Lumpur, Malaysia W Tech Media Sdn Bhd Full time

    **Administration Executive** We are a small marketing agency looking to hire Administration Executive. Fresh graduates are welcomed to apply. Duties include: - Process sales orders - Send and pick up items for printing - Pack and send items to courier - Research on google and data entry in spreadsheet - Data entry into accounting software - Filing...