Tender Assistant

8 months ago


Kuala Lumpur, Malaysia DownUnder GeoSolutions Full time

We are a technology company at the forefront of high-performance computing (HPC) with a strong foundation in applied physics. Our innovative hardware and software solutions for the global technology and resource sectors enable our clients to leverage large and complex data sets.

As our business and customer base grow significantly, we are looking for Tender Assistant / Bid Coordinator to work with our Commercial Teams in our global offices to help prepare, organize and document Tender Proposals and work closely with internal stakeholders to collect and compile timely information for Tender submission within deadline.

If you regard yourself as someone who is highly organized, has a good command of English, detail-orientated, willing to learn and able to perform under pressure, we like to meet you to discuss your potential.

**List of Responsibilities (not necessarily exhaustive)**:

- Coordinate, prepare and compile bid submission documents in relation to tendering/bidding activities, tender questionnaires, and pre-qualifications.
- Organize and harness the efforts of all involved departments relating to tendering/bidding activities and contract review; (Legal, HSE, HR, Finance).
- Coordinate customer’s bid requirements within the various departments such as QMS, HSE, technical, etc., collate and compile all queries and requests for additional information for communication to Business Development Personnel.
- Vet through incoming tenders and to note down tender due date, project start and end date, tender submission instructions/requirement, and mode of submission.
- Monitor and ensure that tender submission due dates are strictly adhered to, including the checking, binding, packing, and preparation of outgoing submissions.
- Ensure that tender submissions are standardized in terms of format, font, logo, etc., and in line with customer’s and/or company’s tender requirements.

**Additional Job Scope**:

- Collaborating with team members for the purpose of collecting data and executing the company’s mission.
- Communicating insights to senior management and across the organisation.
- Analysing business requirements and processes and recommending them to the management and executives for implementation.
- Identifying the development needs for the purpose of streamlining and improving the operations of the organization for efficiency and profitability.

Note:



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