Executive Secretary
4 days ago
Job brief
We are looking for a competent Sec to support CEO & COO in our company.
The selected Sec must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other clerical and administrative tasks.
The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.
Basic Responsibilities
Act as the point of contact between the high-ranking officials and internal/external clients
Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
Attend meetings and keep minutes
Receive and screen phone calls and redirect them when appropriate
Make travel arrangements for executives
Handle confidential documents ensuring they remain secure
Manage and maintain electronic and or paper clients’ database, documents and records, ensuring information are filed, organized, easily accessible and secure including setting up and managing the entire company filling systems
Conduct research and prepare presentations, reports or briefs as assigned
Implementing and maintaining procedures and or administrative systems
Liaising with staff, suppliers and clients
Collating and filing CEO/COOs’ expenses
Miscellaneous tasks to support the CEO/COO.
CORE Responsibilities
1. Contracts Documentation & Filing.
2. Contract Renewal Process and Documentation.
3. Company PACoordination and Document Management & Filing.
4. Business Development for Municipal Councils Parking Concession.
5. Office Management.
6. Quality Management Representative - SOP development, documentation and QM Audit. (Advantage added)
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