HR Executive
5 months ago
**Summary**:
**Salary**:
Competitive
Team:
Dyson Services
**Location**:
Malaysia - Global Development Campus, Johor Bahru
Main Duties/Responsibilities:
- Manage daily transaction work in HR Operations including payroll
- Update payroll data for all new hires and submit to Finance before 20th of each month
- On-boarding process for new joiners (creating of employee data into in-house system)
- Creating and maintaining of employee personal files
- Administering and monitoring new hire orientation programs.
- Announcement of new starters
- Supporting HR Business Partner / HR Advisor in conducting new employee orientation session, job changes and any other administrative work related with HR operations.
- Maintaining employee file records including leave records, training records etc
- Coordinate confirmation purchase for new joiners after confirmation
- Follow-up on probation review and preparation of confirmation letter
- Insurance and Medical administration for eligible staff including administration of special benefits such as Company car.
- Ensuring that all data are created and captured correctly in the HRIS system i.e Workday. Partnering and working closely with DBS Employee services.
- Preparing monthly reports. Generate and analyse data required by/for stakeholders
- Off-boarding process for leavers
- execute end to end process
- Any other admin ad hoc work (e.g. preparing certification of employment letter, retirement process)
- Raise purchase orders and settle bills as needed
- Participate in HR ops projects or any cross functional project within HR team
- Coordinate and involve in any SEA HR audit
- external/internal.
- Liaise with relevant government bodies i.e Labour department, SOCSO
- Work closely & collaboratively as a HR Operations team
- Handling vendors and work on the process/service improvement.
- Managing stakeholders and resolving queries related with employee welfare, HRIS system and operational issues.
Position Authorities:
- Authority to confirm employment verification of the employees by the third-party
- Authority to safe keep and to have access to employees' personal and employment records
Interpersonal skills:
Guide and handle others’ emotions to contribute to positive work environment and help maintain an efficient flow
Decision making:
Make small decisions using a structured process and limited sources of available information to achieve intended goals.
Communication:
Clearly convey company policies and procedures to employees
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