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HR Administrative Assistant

7 months ago

Subang Jaya, Malaysia S L NG TRADING AGENCY SDN BHD Full time

**Responsibilities**:

- Collate staff claim records from the Approving Operations Support team. Once a month affair.
- Tabulate and calculate claims, bonuses and allowances and ensure accurate payment/disbursement
- Ensure Schedule bank payments are made or hand out paychecks directly to employees. Majority (90%) are on automated bank-in payroll system.
- Issue invoices and statements and coordinate with Clients. Mostly on automated monthly payment.
- Report on payroll expenses and reconcile on claims and disbursements.
- Prepare payroll with accuracy to ensure wages and tax withholding are complying with government regulations.
- Enter new employees’ data (e.g. bank accounts and tax identification numbers) into internal databases.
- Set up, maintaining and updating accurate employee records, such as sick and other entitled leave.
- Preparing, maintaining and updating where necessary HR documents, i.e. employment contracts and business contracts
- Managing the overall office upkeep and maintenance (third party company)
- Managing, sourcing and procuring office equipment and pantry necessities (from a ready list of regular suppliers)
- Coordinate timely monthly financial accounts and statements with the contracted outsourced accounting, and company sec firm
Other administrative and ad-hoc duties as and when required.

**Requirements**:

- Minimum 5 year of working experience in related field.
- Have some Accounting knowledge/backgrounds.
- Able to work well under tight deadlines.
- Must be flexible.
- Good communication skills in both English and Bahasa.
- Highly committed and motivated to perform.
- Pleasant disposition and able to work well with all level of employees.
- Able to work in Subang.
- Able to join Immediately.
- Full-Time position.