Snr Secretariat Mgr

5 months ago

Kuala Lumpur, Malaysia RHB Banking Group Full time

Working Hour
- Regular Hours
- Monday - Friday- Business Area
- Legal, Secretariat & Governance- Location
- Malaysia - Kuala Lumpur- Description

**Primary Objective**:
To provide effective company secretarial services and technical advice to the Company/Board of Directors and other duties as assigned by Superior/ Head of Group Secretariat.
**Key Responsibilities**:

- RHB Asset Management Sdn Bhd (“RHBAM”), RHB Islamic International Asset Management Bhd (“RHBIIAM”), Malaysian Trustees Berhad and RHB Trustees Berhad
- Plan/coordinate Board meetings (issue Notice and Agenda, compile Board papers and upload via BoardPac system).
- Attend meetings and prepare/review minutes.
- Ensure that decisions made are disseminated to the respective parties and are followed through.
- Prepare circular resolutions and follow up with approvals.
- Foreign asset management companies (Singapore, Indonesia)
- Attend Board meetings via video/teleconferencing for meetings held overseas.
- Prepare/review minutes to be forwarded to the overseas entities.
- Investment Committees (“IC”) - Local
- Plan/coordinate IC meetings (for RHBAM and RHBIIAM)
- Attend meetings and prepare/review minutes (for RHBAM and RHBIIAM)
- Ensure that decisions made are disseminated to the respective parties and are followed through (for RHBAM and RHBIIAM)
- Prepare circular resolutions and follow up with approvals (for RHBAM and RHBIIAM)
- IC - Foreign (Singapore, Indonesia)
- Attend IC meetings via teleconferencing for meetings held overseas.
- Prepare/review minutes thereafter to be forwarded to the overseas entities.
- Audit Committee of the Asset Management Group (which may also expand to the Risk Committee, as the case may be)
- Attend the Audit Committee of the Asset Management Group
- Prepare/review minutes of the Audit Committee
- Attend other administrative matters in relation thereto including the elevation of issues to the Board Audit Committee through the relevant secretariat
- Statutory records
- Manages the preparation of statutory forms and ensure that the same are filed with the Companies Commission of Malaysia within filing deadlines. Ensure that statutory records and registers are promptly and accurately updated.
- Secretarial support for corporate exercise
- Prepare/review/verify the corporate information of local and foreign asset management entities.
- Compliance
- Monitors compliance issues related to the Companies Act 1965, the Banking and Financial Institutions Act 1989, Financial Services Act 2013, Capital Markets & Services Act 2007 and all other relevant rules and regulations.
- Liaison - internal/external parties
- Liaise with directors and other divisions and provide advice on secretarial matters.
- Liaise with external parties (e.g. auditors, solicitors, shareholders, regulators) in relation to statutory audit/due diligence exercise.
- Requirements

**Requirements**:
Bachelor Degree - ICSA qualification and/or licensed secretary and/or a related degree holder with at least 6 years’ experience in managerial position of related fields..
- ICSA or equivalent (added advantage)

At least 6 years’ experience in corporate secretariat/ Asset Management/ Legal
- Competent and skilled in Company Secretarial practice for Financial Institutions
- Knowledge of relevant statutory requirements such as Companies Act, Financial Services Act, CMSA and etc.
- Good command of English and Bahasa Melayu (Verbal and written)
- Benefits

Dental, Education support, Miscellaneous allowance, Medical, Loans, Sports (e.g. Gym), Parking, Vision, Regular hours, Mondays - Fridays, Casual Business Wear, Performance Based Rewards

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