Project Admin Executive

2 months ago


Puchong, Malaysia NCT ALLIANCE BERHAD Full time

**JOB PURPOSE**

To provide administration support and responsible for day-to-day administration of secretarial duties to Project Development department to ensure department running smoothly.

**KEY ACCOUNTABILITIES**
- Coordinate meeting or appointments with consultants, contractors and authorities. Ensure they are distributed minutes & report on time before the next meeting.
- To maintain a systematic filling system and ensure confidentiality of information
- To assist in preparation of material, documents, memos, budget, payment requisition, claims, report, presentation slide, print & compile documents for circulars, letters are done accurately and timely basis
- To follow up payment info/status, progress reports from finance, consultant & project department
- Arrange for dispatch of document / plans Authorities for approval and ensure such acknowledgement receipts are recorded in file
- Received and prepare incoming mail/document & handle Director’s outgoing mail/document
- To ensure that all correspondences and enquiries have been processed and taken action, where necessary and that all records are filed systematically far speedy retrieval, administer an effective follow-up system
- Ensure control and coordination of projects documentation and data.
- Ensure all drawings / documentation are correctly identified, distributed and filed / stored
- Ensure Document Management accordingly to established procedure or standards (documents numbering, formats, issuance, review, recording and archiving)
- Monitoring of documentation progress
- Monitoring technical documents review and approval in accordance with agreed schedule
- Undertake general administrative duties including: filling, copying and faxing, collation and distribution of minutes, reports and other documents, deal with incoming and outgoing mails.
- Filling both hardcopy and electronics project document according to the procedure
- Any other duties as and when assigned by superior from time to time

**QUALIFICATIONS AND EDUCATION REQUIREMENTS**
- Any other duties as and when assigned by superior from time to time
- Minimum Diploma in Business Admin or equivalent
- At least 4 years of working experience in the related field
- Required skill(s): MS Excel, MS Office, MS Work & Powerpoint
- Able to multi-task, possess a pleasant disposition, well organized and excellent in time management with good follow-up skills

**Salary**: RM2,300.00 - RM3,500.00 per month

**Benefits**:

- Dental insurance
- Health insurance
- Parental leave

Schedule:

- Monday to Friday



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