![SK International (M) Sdn Bhd](https://media.trabajo.org/img/noimg.jpg)
Assistant Secretary
2 weeks ago
Job Description:
- **Administrative Support**:
- _Provide administrative assistance to the Executive Secretary, including document preparation, scheduling, and handling routine office tasks._
- **Document Preparation**: Assist in drafting, proofreading, and formatting various documents, reports, and presentations, ensuring accuracy and adherence to organizational standards.
- **Coordination Assistance**: Support in preparing meeting agendas, compiling materials, and taking minutes, ensuring all stakeholders are aligned.
- **Record Keeping**: Maintain accurate records, documents, and files related to meetings, correspondence, and client business cards, ensuring confidentiality, accessibility and compliance with protocols.
- **Client Business Cards**: Maintain a comprehensive record of client business cards, organizing and updating the database regularly for easy retrieval and reference.
- **Special Projects**: Assist in various projects or tasks assigned by the Executive Secretary and CEO’s Office demonstrating flexibility and adaptability in handling additional responsibilities.
- **Communication Coordination**: Act as a liaison between internal stakeholders and the executive office, ensuring effective communication and prompt responses to inquiries.
- **Confidentiality**: Handle sensitive information with discretion and maintain confidentiality in all aspects of the role.
- **Scheduling Appointments for the CEO**
Plan and facilitate internal/external meetings for the CEO
Ensure that the CEO attends all important meetings and is punctual
Add a buffer time of at least 30 minutes between meetings
- Contact Management
Collect business/name cards from CEO upon his meetings with external parties.
Update clients’ contact database worksheet with business/name card details.
- Miscellaneous
Conduct any research the CEO need
Qualifications and Skills:
- Bachelor's degree in business admin and any related field
- Proven experience in administrative support or secretarial role.
- Strong organizational skills with attention to detail and accuracy.
- Excellent communication and interpersonal skills.
- Ability to maintain confidentiality and handle sensitive information discreetly.
- Proficiency in Microsoft Office Suite and other relevant office software.
**Working Experience**
Minimum 1 year of experience as an administration staff or secretarial
**Competencies and Skills**
- Good planning and time management skills
- Pleasant and well groomed
- Good interpersonal skills
- Mature and trustworthy
- Can converse and understand basic English
- Multi-task
**Job Types**: Full-time, Permanent, Fresh graduate
**Salary**: RM2,400.00 - RM2,800.00 per month
**Benefits**:
- Additional leave
- Health insurance
- Maternity leave
- Opportunities for promotion
- Professional development
Supplemental pay types:
- Performance bonus
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