Executive, Shipment Arrangement

4 weeks ago


Shah Alam, Malaysia Scout Sparrow Consulting Sdn Bhd Full time

Main purpose of the role:
The main purpose of hiring is to streamline and optimize the logístical operations associated with the shipping of goods. This role plays a crucial part in ensuring that products are efficiently transported from production facilities to distribution centres or directly to customers, meeting deadlines, and maintaining high standards of quality and compliance.

Specific Role Responsibilities:
As a Shipping Executive, you will be working Monday to Friday,
- You will be responsible of Import, Export, Logistics, and local customs formalities
- Adhere to the timelines and ensure the renewal of all sorts of CUSTOM and MITI licenses for import and export in place. Facilitate with CUSTOM for container inspection and sealing process daily.
- Ensure the error-free reports to CUSTOM MITI and any other body of government pertains to the Shipping and Logistics operation have been delivered on time.
- Ensure the container booking, pallet booking, and its movement for export/transport arrangement for local is made on time with affordable/ costed freight.
- Coordinate import of raw materials and spare parts from various countries.
- Create error-free shipping documents and manage all sorts of shipping documentation and provide whenever is required by customers, inter-department, top management, government etc.
- Ensure the Bill of Lading is managed properly in terms of holding and release. Make sure the freight bills have been cleared to finance for payment and speedy release of telex for BL.
- Coordination with Costing to facilitate the best possible shipping cost and terms to prepare the quotation against the inquiry/ tender process.
- Ensure the freight and courier bills have been verified in terms of its accuracy and facilitate clean bills to Finance for payment process.
- Ensure all containers are loaded on time with 100% accuracy and make sure that there is no demurrage, detention, SSR or any other extra-ordinary cost has been incurred.
- Sensitize the top management on the slow/ non-moving Finished goods. Monthly reports to commercial people on the slow/ non-moving items should be in place and reports to top management to clear those items appropriately.
- Ensure the physical stocks are taken concurrently and reconciled properly with ERP system. Coordination with finance in case of discrepancies identified.

Key Relationships:

- Finance Team
- Production Team
- Procurement Team
- Sales and Commercial Team
- Management
- CR and IT

Knowledge/ Skills/ Experience
- Bachelor's degree in logistics, supply chain management, or similar preferred.
- More than three years' experience handling shipping department in Manufacturing.
- Proficiency in electronic shipping software, Customer portals etc
- In-depth knowledge of logistics and shipping documentation.
- Knowledge of shipping/port regulations.
- Exceptional organizational and time-management skills.
- Excellent interpersonal and communication skills.
- Must be competent in Microsoft Excel and knowledge of the ERP, Microsoft Dynamic 365 and SAP system will be an added advantage

Pay: RM3,000.00 - RM4,000.00 per month

**Benefits**:

- Health insurance

Application Question(s):

- How many years of experience do you have in handling shipping/logistics documentation?



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