Administrator

5 months ago


Kuala Lumpur, Malaysia SWIFT Financial Messaging Services Full time

About the Role

The vendor management team is looking for an administrative profile that can manage the purchase requisitions for the Tech Platform organization.

The (Network) Vendor Management (NVM) department owns the end-to-end relationship with all the strategic (network) vendors offering services to Swift and its community.. The NVM team operates in a dynamic environment that supports Swift services and this towards the Swift community as well as our own telecom and IT needs. From the backbone network running the core services of SWIFT to the voice and enterprise network and MV-SIPN for the connectivity with our end users.

The team is hiring an administrator to support the team and the Tech Platform organization.

What to expect:
- Creation of purchases requisitions in SAP (up to 400 a year) for Technology platform devision- BPR (actuals export from SAP and import into the vendor management tools and allocate to contracts)- Export renewal requisition report every month- Maintaining data, records and reports in vendor management tools.- Engage with the different stakeholders responsible for requisitions: colleague vendor managers, different tribe members and procurement colleagues.- Provide support for the vendor management scorecards to be shared with senior management.- Perform internal customer survey on vendor satisfaction.- Gather, maintain and analyze technical or administrative data. Take necessary actions to ensure completeness and accuracy of data.- Prepare and produce standard reports, statistics and documents for internal use.- Handle contacts, within and outside the organization unit. Respond to non-standard requests.- May provide input to well-defined smaller projects.- Participate in the identification of opportunities for improvements to processes, procedures and tools.

What will make you successful:
- We are looking at a person eager to learn (to define if we need this and what else to put)- 1 to 3 years related working experience- Strong English written and spoken communication skills- Strong organizational skills and attention to detail- Proficiency in MS Office tools (Excel, Word, PowerPoint, Outlook)- Key user or Administrator of SAP, ServiceNow- Fast learner- Team player

Competency Profile

01. Takes Accountab. for Delivering Results

Follows instructions and obtains clarification where required; makes decision in accordance to established procedures usually on predictable or recurrent issues. Delivers on commitments despite any difficulties encountered.

02. Demonstrates Operational Excellence

Adheres to all work procedures and processes, suggesting improvement where appropriate; maintains quality standards and follows security policies/standards; pays attention to detail

03. Expands knowledge

Displays openness and willingness to learn new skills and ways of working, including seeking out diverse assignments to enhance learning; shares new findings with others.

04. Bus Understanding and Commercial Sense

Demonstrates understanding of how own work contributes and adds value to the business; uses knowledge of SWIFT products and services and their benefits to customers; demonstrates ability to adapt to change while adhering to security standards.

05. Builds and reinforces cust relationships

Provides quality support and service to others, mainly internal; proactively seeks to understand customer needs and responds to requests in positive, friendly and timely manner.

06. Leads with a team focus

Initiates effective co-operation and team working with others; provides support to new team members; appreciates style and background differences; demonstrates commitment to SWIFT values.

07. Communicates effectively

Chooses and applies the appropriate method of communicating factual or procedural information; communicates in a clear and concise manner; demonstrates openness to others' ideas and points of view.

You may like to know the team better, get insights on how it is to work at Swift, our company culture and values. Connect with us on LinkedIn:

- Steven Maerschalck

, Head of Vendor management at SWIFT (Hiring Manager for the role)
- Aisyah NORMADI

, Associate HR Specialist APAC (Recruitment Partner to this role)

What we offer
- We put you in control of career
- We give you a competitive package
- We help you perform at your best
- We help you make a difference
- We give you the freedom to be yourself
- We give you the freedom to be yourself. We are creating an environment of unique individuals - like you - with different perspectives on the financial industry and the world. An environment in which everyone’s voice counts and where you can reach your full potential regardless of_ _age, background, culture, colour, disability, gender, nationality, race, religion_, or veteran/military status._


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