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Assistant Human Resource Manager

1 month ago

Shah Alam, Malaysia Giga Maritime Group Full time

Assist with day-to-day operations and provide clerical and administrative support to Human Resources employees, including but not limited to:

- Ensuring data accuracy and completeness for payroll processing.
- Ensuring submissions of statutory requirements accurate, complete and submitted before deadlines.
- Analyze and modify compensation and benefits policies to establish competitive programs and ensure compliance with legal requirements.
- Confer with management to develop or implement personnel policies or procedures.
- Investigate and report on industrial accidents for insurance carriers.
- Maintain and update human resources documents, such as organizational charts, employee handbooks or policies.
- Analyze statistical data and reports to identify and determine causes of personnel problems and develop recommendations for improvement of organization's personnel policies and practices.
- Perform difficult staffing duties, including dealing with understaffing, refereeing disputes, firing employees, and administering disciplinary procedures.
- Review and approve employee disciplinary’ actions, such as written reprimands, suspensions, or terminations ensuring that all actions taken are in according with Malaysian Employment Act Regulations.
- Maintain a register of complaints and grievances.
- Dealing with employee requests regarding human resources issues, rules, and regulations.
- Coordinating HR projects (trainings, surveys, system implementation etc.) and taking meeting minutes.
- Conduct exit interviews and ensure that necessary employment termination paperwork is completed.
- Prepare or maintain employment records related to events, such as hiring, termination, leaves, transfers, or promotions, using the human resources management system software. Analyze employment-related data and prepare Human Resource Metric reports.
- Propose improvements to all HR processes and follow through with implementation once approved.
- Any other task, assignment or project assigned by the Company.
- Recruitment_
- To develop, facilitate, and implement all phases of the recruitment strategies, policies & process policies and programs that deliver internal and external recruiting results to meet company's strategic needs.
- Collaborate with department managers to identify and draft detailed and accurate job description and hiring criteria.
- To manage the entire recruitment process from sourcing, interview arrangement, salary negotiation and onboarding
- Leading sourcing activities using various job platforms.
- Collaborate with the hiring manager during the offer process, identifying and recommending salary ranges, incentive, commencement date and other pertinent details.
- Conduct interviews, job briefings with the hiring manager, perform reference checks and prepare hiring salary proposal for management approval.
- Assessing applicants’ knowledge, skills and experience to best suit the open position.
- Manage pipeline activity and proactively share updates with internal stakeholders.
- Provide and update recruitment tracker report and weekly recruitment report.
- Provide support for the on-boarding of talents to ensure seamless onboarding.
- Conducting new hire orientation.
- Ensure proper documents are recorded and kept accordingly.

**REQUIREMENTS**:

- Possess a minimum Degree in Human Resource Management or equivalent qualification.
- Minimum 6 years working experience in handling full spectrum of Human Resources.
- Must have at least 5 years working experiences in Logistic Industry.
- Familiar with the ISO process is an added advantage.
- Proven ability to work within fast-paced and dynamic work environments
- Excellent communication (written &oral) and interpersonal skills
- Excellent time management skills with a proven ability to meet deadlines.
- Working knowledge of the Employment Act 1955, Industrial Relations Act, prevailing Human Resources practices and other relevant statutory acts
- Good interpersonal skills and resourceful in problem solving with the ability to work independently.
- Possess own transport.

**Salary**: RM6,000.00 - RM7,500.00 per month

**Benefits**:

- Free parking
- Health insurance
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus

**Experience**:

- Assistant Human Resources Management: 6 years (preferred)

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