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Admin Executive Procurement

6 months ago

Puchong, Malaysia Synergy XYZ Marketing Sdn Bhd Full time

Monitoring of all housekeeping/pantry/stationery consumables and ensuring reordering
- Oversee and upkeep office facilities, infrastructure, and equipment.
- Organizing maintenance companies to keep the office clean and safe and ensure its appliances are in good working order
- Strong written and verbal communication skills to produce reports, assign tasks, accept instructions and handle vendor contracts, among other tasks
- Flexibility to help them adjust to new tasks should company or office needs change
- Strong interpersonal skills to interact positively with all employees
- Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment
- Oversee day-to-day office activities as main point of contact in reception area, and keep management informed regularly via performance reports
- Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists
- Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate food deliveries when requested
- Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested
- In charge of office access for staff
- In charge of office maintenance, desks, phones, equipment, chairs, building rent & tenant matters, office licenses, employee safety, anything that is technical.
- In charge of office refreshments, office furniture, decorations
- To walk-through to check on all restrooms, workstations, meeting rooms, cabins, common areas, plants areas for the quality of the cleaners services.
- Draft and review the new agreements and manage company lease and rental agreements for premises, housing, car, and office equipment.
- Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.
- Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.
- Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
- Purchasing office supplies, equipment, and furniture.
- Software and hardware management such as Internet, server, telecommunication etc. (software), Office Alarm, CCTV, laptop, printer, mobile phone etc. (hardware)
- Assisting in sourcing of the right vendor according to the business requirement.
- Assisting in identify, evaluate, select the right vendor, and make approval.
- Involve in creating the Standard Operation Procedure (SOP) and guidelines for each purchasing / subscriptions / hiring request.
- Assisting in initiating payment for the requested goods or services

**Job Types**: Full-time, Permanent

**Salary**: RM2,500.00 - RM4,000.00 per month

**Benefits**:

- Health insurance
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus