Office Admin Executive
7 months ago
Procure to Payment
- Source/Contact vendors for quotation
- Registration of new vendors
- Raise PR for HR and Office Miscellaneous
- Perform receiving in Esker system every month
- Working closely with Finance team on payment update
- Prepare blanket PO for selected vendors and Standing Instruction (for house rental)
Office Administration
- Inventory office tracking for office item
- Updating monthly Office Expenses (utilities & office expenses)
- Prepare the Standing instruction & Security deposit for house rental
Front Desk
- Answer all incoming calls and handle caller’s inquiries whenever possible in professional manner.
- Re-direct calls as appropriate and take adequate messages (i.e. caller name, time and nature of call) when required.
- Welcome Visitors and Greet them cheerfully, offer drink / seat or escort them to the meeting room.
- Offer guests something to drink when required.
- Deal with queries from the public and customers.
- Accept and sign for package and distribute mail.
- Assist in the arrangement of sending courier documents and parcels. Order the pre-printed airway bill when required.
- Maintain and arrange the reservation schedule for meeting room.
- Maintain a pleasant appearance and tidiness of the reception or lobby area.
- Any ad hoc assignment
Staff Attendance
- Process staff attendance in Door Reporting system
- Updating Work from Home data
Reporting
- Resolves administrative problems by coordinating preparation of reports, analysing data, and identifying solutions.
- Prepare reports for monthly review.
**Job Requirements**
- Preferably 1-year experience in the related field.
- Diploma or Degree in related field.
- High proficiency in Microsoft Office Application
- Handling Pantry Items and office suppliers
- Good communication and listening skills.
- Exceptional call handling skills.
- Meticulous and result oriented
- Ability in handling multitask
- Ability to contribute to and work within a team-based environment.
- Self-motivated and able to work autonomously.
- Troubleshooting and problem-solving experience, preferably in an environment providing basic office administration support.
- Knowledge of operation of standard office equipment.
- Knowledge of clerical and administrative procedures and systems such as filing and record keeping
- knowledge of principles and practices of basic office management
**Job Types**: Full-time, Contract
**Salary**: RM3,000.00 - RM4,000.00 per month
**Benefits**:
- Dental insurance
- Health insurance
- Maternity leave
- Parental leave
- Professional development
- Vision insurance
Schedule:
- Monday to Friday
Supplemental pay types:
- 13th month salary
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