Admin Executive Sales Support

3 weeks ago


Simpang Ampat, Malaysia Shenzhen Magic-ray Technology Co., LTD Full time

**Pre-sales Administration**:
Establish and manage a comprehensive full-year conference call schedule.

**Responsibilities**:

- Act as the host for distributor conference calls.
- Update distributor forecasts in dingtalk-CRM
- Coordinate with the sales and service teams to consolidate sales and service force updates.
- Manage distributor agreements, sales contracts, and all other relevant agreements and contracts.
- Coordinate with relevant parties for all Quarterly Business Review (QBR) material requirements.
- Maintain an information sheet for global accounts.
- Host administrative meetings and record minutes.
- Host trade show meeting and record minutes.
- Maintain records of all marketing materials, videos, and PowerPoint presentations, ensuring they are up to date and distributed to all distributors.
- Update machine, options, and wear & tear parts pricing every six months or as needed.
- Maintain machine price lists and standard quote formats.
- Keep records of payment terms and incoterms for both distributors and direct accounts.
- Maintain machine configuration forms.

**Service Administration**:

- Provide comprehensive administrative support for all service-related duties, from quotation to record-keeping and report generation.

**Qualifications**:

- Proficiency in Microsoft Word, PowerPoint, and Excel, as well as meeting tools like Team and Zoom.
- Strong command of both English and Chinese languages.
- At least 3 years of relevant work experience in a similar field.
- Excellent organizational and time management skills.
- Attention to detail and accuracy in their work.
- Strong communication and interpersonal skills.
- Ability to work effectively in a team environment and collaborate with colleagues.
- Problem-solving and critical thinking abilities.
- Adaptability and flexibility to handle changing priorities and tasks.
- Continuous learning mindset and willingness to take on additional tasks when assigned.



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