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Programme Manager, Science

4 months ago

Kuala Lumpur, Malaysia British Council Full time

Programme Manager, Science (Newton Fund)

**Date**:18 Mar 2024

**Location**: Kuala Lumpur, East Asia, MY

**Company**:British Council

We support peace and prosperity by building connections, understanding and trust between people in the UK and countries worldwide.
We work directly with individuals to help them gain the skills, confidence and connections to transform their lives and shape a better world in partnership with the UK. We support them to build networks and explore creative ideas, to learn English, to get a high-quality education and to gain internationally recognised qualifications.
Working with people in over 200 countries and territories, we are on the ground in more than 100 countries. In 2021-22 we reached 650 million people.

**Job Title**:Programme Manager, Science

**Pay band**:6 / G

**Location this role could be based**:Malaysia

**Department**:Education

**Contract type**:Fixed Term (until 31 March 2025)

**Role Purpose**:
Implementation of the International Science Partnerships Fund (ISPF) programme with a low level of complexity funded by the Department of Science, Innovation & Technology (DSIT).

Leads the successful delivery of the ISPF programme or projects from start to finish including managing the contract or project plan, managing client or internal stakeholders, successfully achieving reporting and meeting compliance standards. Or works within a larger programme or multi country programme on a particular component.

The Programme Manager, Science (ISPF) role will work with the global ISPF team as part of the Education team in Malaysia, with specific responsibility for the following key areas of work:
1) contributing to the final closure of all Newton Fund activity (2014-2024) ensuring that lessons learned are captured and all relevant reporting documentation is accessible for dissemination and future recommendations.

2) helping to create templates, schedules and relevant documentation as directed by the the ISPF team to operationalise the new International Science Partnerships Fund (ISPF)

3) developing country-specific project plans that are in line with the goals, objectives, scopes, timelines, and resources for the global ISPF programme

4) contributing to the design, development & delivery of the ISPF programmes, in co-ordination with international partners and in-country partner organisations

5) maintaining accurate financial records and file management systems

6) monitoring generic inboxes and offering high levels of customer service to customers and grantees.

7) support ISPF delivery and stakeholder management in other East Asia ISPF countries where directed.

The role provides integral operational management in supporting the successful development, delivery, impact (incl. MEL) and financial sustainability for ISPF at country, regional and global levels. This includes servicing corporate or regional outcomes, ensuring value add and mutual UK benefit as well as compliance with published programme management standards across all areas of financial and operational risk. The role also supports partner and stakeholder relations as well as business and partnership development for the ISF programme.

This role will work with colleagues across the region and in the UK, to help deliver benefits for ISPF.

**Main accountabilities but not limited to the following**:
Relationship & Stakeholder management
- Has relationships with delivery partners and stakeholders within country and is able to procure services and contract delivery partners.
- Identifies and engages with potential international partners, researchers and stakeholders in each of the countries involved to establish ISPF partnerships.
- Maintains effective communication and a good working relationship with in-country UK organisations and international partners. This includes providing regular updates, soliciting feedback, addressing concerns and responds to enquiries from stakeholders promptly, and involving them in decision-making processes when appropriate.
- Works closely with in-country partner institutions/universities on any issues arising from funded activities.
- Holds suppliers to account for delivering against contract.
- Build strong internal relationships and networks

Commercial and Financial Management
- Ensure sound financial planning, working closely with finance teams to ensure British Council and client financial year plans are up to date.
- Ensure accurate and timely monthly (re)forecasting is in place, by running regular reports in the SAP system on actuals, monitoring outstanding purchase orders, reviewing commitments, analysing and commenting on reasons for variances to plan and recommending corrective actions.
- Monitoring monthly finances, including correct expenditure, ensuring the P2P process is being followed and correcting any mis-postings or journals needed.
- Lead on British Council, partner or client reporting (including, with Finance Manager, financial reporting) and ensure reports