Office Administrator

6 months ago


Kuala Lumpur, Malaysia Arvato Systems Malaysia Full time

**Scope**:

- Responsible for front desk functions and guest reception.
- Maintain general office functions, including office supply inventory and ordering, performing regular office rounds to ensure office items are in order.
- Arrange company town hall meeting (meeting reminders and food catering arrangement)
- Responsible in manage and track the record for company’s asset such as company access card, locker key and etc.
- Comply and adhere to ISMS standard practice for all the admin processes.
- Analyses records and provides management reporting where appropriate (e.g. access card report, incident log case report).
- Ensure all mails and parcels are distributed to respective departments once received.
- Provide high level operational and administrative support to senior management as needed.
- Assist with additional general office tasks as needed.
- Responsible for purchasing office supplies and request from various departments
- Ensure daily office facility tasks are operating smoothly
- Dealing with office emergency issues i.e. breaches the safety, security, or usability of facilities
- Coordinate well with external facility management team, ensure office facilities are adequately maintain and continue to maintain better
- Able to plan ahead for necessary repairs and replacement of office items, ensuring necessary maintenance that are least likely to disrupt the business operation and employees are carried out on proper timing.
- Sourcing new vendor, negotiate contract with vendor, develop and maintain relationships with vendor.
- Monitor office clean up, ensure office is tidy and organised.
- Act as a liaison with the building management and service provider on any office requirement (e.g. carpet cleaning, light fixture replacement, office temperature, etc.).

**Requirements**:

- Minimum Diploma or above.
- Possess at least 3 years of relevant experience.
- Good command of English.
- Good telephone etiquette and pleasant voice.
- Good interpersonal skills, able to work and communicate effectively with various internal/external parties.
- Strong analytical skills with meticulous, detailed, well-organized and able to work independently to meet deadlines.
- Demonstrate high integrity and sound work ethics.

**Job Types**: Full-time, Contract
Contract length: 4 months

Schedule:

- Monday to Friday


  • Office Administrator

    6 months ago


    Kuala Lumpur, Malaysia Allianz Full time

    Office Administrator Allianz Technology is the global IT service provider for Allianz and delivers IT solutions that drive the digitalization of the Group. With more than 12,000 employees located in 51 countries around the globe, Allianz Technology works together with other Allianz entities in pioneering the digitalization of the financial services...

  • Office Administrator

    6 months ago


    Kuala Lumpur, Malaysia Chrisjac Recruitment Services Full time

    **Position title: Office Administrator**: - **Salary: RM 2000-2500**: - **Job location: City center,Kuala Lumpur.** **About the job** This is a permanent position reporting to the Manager within the company. Your duties will principally providing support to the management of the business operations of the company. The role encompasses day-to-day general...

  • Office Administrator

    6 months ago


    Kuala Lumpur, Malaysia Allianz Technology Full time

    Allianz Technology is the global IT service provider for Allianz and delivers IT solutions that drive the digitalization of the Group. With more than 12,000 employees located in 51 countries around the globe, Allianz Technology works together with other Allianz entities in pioneering the digitalization of the financial services industry. In addition,...

  • Administrative Officer

    4 months ago


    Kuala Lumpur, Malaysia Strong Luxury Sdn Bhd Full time

    Job Description: Office Administrator Position Title: Office Administrator Location: Strong Luxury Sdn Bhd (Walking Distance from Sungai Besi LRT Station) Working Hour: 7.30 am to 5.30pm Job Summary: The Office Administrator is responsible for ensuring the smooth operation of the office. This role involves managing administrative tasks, supporting office...

  • Office Administrator

    7 months ago


    Kuala Lumpur, Malaysia Munich Re Full time

    Office Administrator **Office Administrator** **Company **Munich Re **Location **Kuala Lumpur, Malaysia Munich Re stands for exceptional solution-based expertise, consistent risk management, financial stability and client proximity. We are looking for enthusiastic and talented individuals to join our Family Retakaful team as Office Administrator. You will...

  • Office Administrator

    6 months ago


    Kuala Lumpur, Malaysia Muse Consultancy Asia PLT Full time

    _**Office Administrator**_ - Job Description_: We are currently seeking a highly organized and detail-oriented Office Administrator to join our team. In this key role, you will be responsible for a wide range of administrative tasks that are essential to the smooth operation of our office and events. Your primary responsibilities will include: - Key...

  • Office Administrator

    6 months ago


    Kuala Lumpur, Malaysia MUFG Investor Services Full time

    Company Description **About MUFG Investor Services**: MUFG Investor Services provides asset servicing solutions to the global investment management industry. Leveraging the financial and intellectual capital of MUFG - one of the largest banks in the world with $2.8 trillion in assets - we provide clients access to a range of leading solutions from fund...

  • Office Administrator

    6 months ago


    Kuala Lumpur, Malaysia Munich Re Full time

    Office Administrator **Company** Munich Re **Location** Kuala Lumpur, Malaysia Munich Re stands for exceptional solution-based expertise, consistent risk management, financial stability and client proximity. We are looking for enthusiastic and talented individuals to join our Family Retakaful team as Office Administrator. You will be reporting to the Human...

  • Office Administration

    3 months ago


    Kuala Lumpur, Malaysia TFP Retail Sdn. Bhd. Full time

    **Role Purpose** Provide administrative support to ensure efficient operation of the company. **Main Responsibilities** **Business Acumen** - Understand the organization structure and company policies to provide administrative support. **People** - Being a point of contact for a range of staff and external stakeholders to provide administrative...

  • Administrative Officer

    6 months ago


    Kuala Lumpur, Malaysia Malik Streams Corporation Sdn Bhd Full time

    An Administrative Officer's job involves: Managing the day-to-day operations of an office. Organizing and keeping track of documents and records. Assist with foreign hiring and maintaining employee records. Keep updated on foreign permit expiration and passport renewal. Help to set any appointments regarding embassy or immigration matters. Following...

  • Office Administrator

    6 months ago


    Kuala Lumpur, Malaysia BID Operations Full time

    **Responsibilities**: - Facilities Management: Ensure optimal maintenance of office facilities by promptly addressing issues and coordinating with external service providers. - Office Renovations: Oversee the review of contracts and manage office fit-outs to create a comfortable and productive working environment. - Budget Management: Support in overseeing...


  • Kuala Lumpur, Malaysia AVERLIFE ASIA SDN BHD Full time

    **What will your role be?** - Responsible to answer phone calls. - Responsible to process daily orders (billing invoice) & inventories checking using AutoCount system. - Arrange stocks delivery to customers and check the delivery status daily. - Follow-up payments with customers every month - Follow-up with government agencies such as E-perolehan, MDA etc. -...

  • Administrative Officer

    3 months ago


    Kuala Lumpur, Malaysia EMCO Executives Sdn Bhd Full time

    Salary: RM2,500 Working Day: 5 Days Working Hours: Mon-Fri (9:00AM - 7:00PM) Nature of Business: Tuition Center Location: Happy Garden, KL **Responsibilities**: As a Tuition Admin Assistant, your job scope typically revolves around supporting the administrative functions within a tuition center or educational institution. Here are some common...

  • Office Administrator

    6 months ago


    Kuala Lumpur, Malaysia DWS Wealth Partners Sdn Bhd Full time

    **What you will do**: 1) Oversee day-to-day office activities, including handling correspondence. 2) Answering phone calls & enquiries. 3) Managing calendars, scheduling appointments, and arranging meetings 4) Handle office billing matters, including booking flights, accommodations, and transportation, and assist in expense claiming process. 5) To handle...


  • Kuala Lumpur, Malaysia Parla Consultancy Sdn. Bhd. Full time

    Parla Consultancy is a vibrant business consultancy startup located in Kuala Lumpur. We are looking for an experienced and dynamic Office Administrator to join our team and play a crucial role in maintaining a smooth and efficient office environment. **What will you do**: **Facility Management**: - Oversee day-to-day operations of the office, ensuring a...


  • Kuala Lumpur, Malaysia SK MAGIC RETAILS MALAYSIA SDN BHD Full time

    **ROLES & RESPONSIBILITIES** Office Management - Assist in maintaining a well-organized and efficient office environment. This includes managing office supplies, coordinating office equipment maintenance, and liaising with vendors. - Organize and maintain both physical and digital filing systems for important documents and records. Administrative Support -...

  • Administrative Officer

    6 months ago


    Kuala Lumpur, Malaysia VR Excellent (M) Sdn Bhd Full time

    Our client is a non-profit women’s NGO with a consultative status with the Economic and Social Council of the United Nations is looking for an Administrative Officer to be based in Kuala Lumpur. 1. Maintain office supplies, equipment and furniture inventories and maintenance required. - Oversee the maintenance and updating of inventory list of all...


  • Kuala Lumpur, Malaysia Chrisjac Recruitment Services Full time

    **Position: Office Administration Clerk.** **Salary: RM 1300-1600.** **Job location: Kuala Lumpur city center.** - Chrisjac is currently individualss who are interested in office filling administration assistant for an established insurance company in KL. This junior position would be responsible for record keeping tasks and filling of documents, completing...

  • Office Administrator

    7 months ago


    Kuala Lumpur, Malaysia Kagayaki Energy Sdn Bhd Full time

    **Roles & Responsibilities** - Responsible for overall general office administrative duties, inludes data entry, filing, reception duties, and information channeling. - Assist in procurement and expenditure requisition such as sourcing for quotations, comparison, and obtaining approval for all procurement. - Manage and handle the renewal of motor vehicles,...

  • Office Administrator

    6 months ago


    Kuala Lumpur, Malaysia Anglo East (M) Sdn Bhd Full time

    **About us** We are professional, agile, customer-centric and our goal is to provide best service to our customer. Our work environment includes: - Relaxed atmosphere - Safe work environment - Casual work attire Anglo East Group, we are an international integrated security and jewellery block insurance company who has been in Malaysia for over 30 years....