Office Administrator

4 weeks ago


Kuala Lumpur, Malaysia Arvato Systems Malaysia Full time

**Scope**:

- Responsible for front desk functions and guest reception.
- Maintain general office functions, including office supply inventory and ordering, performing regular office rounds to ensure office items are in order.
- Arrange company town hall meeting (meeting reminders and food catering arrangement)
- Responsible in manage and track the record for company’s asset such as company access card, locker key and etc.
- Comply and adhere to ISMS standard practice for all the admin processes.
- Analyses records and provides management reporting where appropriate (e.g. access card report, incident log case report).
- Ensure all mails and parcels are distributed to respective departments once received.
- Provide high level operational and administrative support to senior management as needed.
- Assist with additional general office tasks as needed.
- Responsible for purchasing office supplies and request from various departments
- Ensure daily office facility tasks are operating smoothly
- Dealing with office emergency issues i.e. breaches the safety, security, or usability of facilities
- Coordinate well with external facility management team, ensure office facilities are adequately maintain and continue to maintain better
- Able to plan ahead for necessary repairs and replacement of office items, ensuring necessary maintenance that are least likely to disrupt the business operation and employees are carried out on proper timing.
- Sourcing new vendor, negotiate contract with vendor, develop and maintain relationships with vendor.
- Monitor office clean up, ensure office is tidy and organised.
- Act as a liaison with the building management and service provider on any office requirement (e.g. carpet cleaning, light fixture replacement, office temperature, etc.).

**Requirements**:

- Minimum Diploma or above.
- Possess at least 3 years of relevant experience.
- Good command of English.
- Good telephone etiquette and pleasant voice.
- Good interpersonal skills, able to work and communicate effectively with various internal/external parties.
- Strong analytical skills with meticulous, detailed, well-organized and able to work independently to meet deadlines.
- Demonstrate high integrity and sound work ethics.

**Job Types**: Full-time, Contract
Contract length: 4 months

Schedule:

- Monday to Friday


  • Office Administrator

    4 weeks ago


    Kuala Lumpur, Malaysia Munich Re Full time

    Office Administrator **Office Administrator** **Company **Munich Re **Location **Kuala Lumpur, Malaysia Munich Re stands for exceptional solution-based expertise, consistent risk management, financial stability and client proximity. We are looking for enthusiastic and talented individuals to join our Family Retakaful team as Office Administrator. You will...


  • Kuala Lumpur, Malaysia Matrix Reach (m) Sdn Bhd Full time

    **Responsibilities**: - Job Summary: - 1. Providing clerical and administrative duties to support on the operational functions in office. - Job Descriptions: - 1. Provides administrative support to ensure efficient operation of office.- 3. Responding to inquiries, schedules meetings and supports visitors. - 4. Carries out administrative, travel...


  • Kuala Lumpur, Kuala Lumpur, Malaysia Korn Ferry Full time

    Company OverviewKorn Ferry is a global organizational consulting firm that helps clients synchronize strategy and talent to drive superior performance.We work with organizations to design their structures, roles, and responsibilities, as well as help them hire the right people to bring their strategy to life.Job DescriptionThe ideal candidate will possess...

  • Office Administration

    4 weeks ago


    Kuala Lumpur, Malaysia TFP Retail Sdn. Bhd. Full time

    **Role Purpose** Provide administrative support to ensure efficient operation of the company. **Main Responsibilities** **Business Acumen** - Understand the organization structure and company policies to provide administrative support. **People** - Being a point of contact for a range of staff and external stakeholders to provide administrative...


  • Kuala Lumpur, Kuala Lumpur, Malaysia Tiens America Careers Full time

    Job Summary:Tiens America Careers is seeking an experienced Administrative Assistant to join our team. The successful candidate will provide administrative support to the Regional President, ensuring the smooth operation of the president's office.About Us:Tiens Group Company Limited was founded in 1995 and has since become a leading international...


  • Kuala Lumpur, Kuala Lumpur, Malaysia Businesslist Full time

    Administrative Support Officer RoleWe are seeking an Administrative Support Officer to join our team at Businesslist. As an Administrative Support Officer, you will be responsible for providing administrative support in various aspects including customer service, data entry, and project coordination.Main ResponsibilitiesProvide administrative support to the...


  • Kuala Lumpur, Malaysia Chrisjac Recruitment Services Full time

    **Position: Office Administration Clerk.** **Salary: RM 1500-1800.** **Job location: Kuala Lumpur city center.** - Chrisjac is currently individualss who are interested in office filling administration assistant for an established insurance company in KL. This junior position would be responsible for record keeping tasks and filling of documents, completing...


  • Kuala Lumpur, Malaysia Chrisjac Recruitment Services Full time

    **Position: Office Administration Clerk.** **Salary: RM 1500-1800.** **Job location: Kuala Lumpur city center.** - Chrisjac is currently individualss who are interested in office filling administration assistant for an established insurance company in KL. This junior position would be responsible for record keeping tasks and filling of documents, completing...

  • Office Administrator

    4 weeks ago


    Kuala Lumpur, Malaysia Dyna Medicare Sdn Bhd Full time

    **Responsibilities**: **Responsibilities**: Strong accounting understanding Able to use SQL accounting software Handle banking transactions Bank reconciliation Organize and maintain personnel records. Update internal databases (e.g. record sick or maternity leave). Prepare HR documents, like employment contracts and new hire guides. Revise company...

  • Office Administrator

    4 weeks ago


    Kuala Lumpur, Malaysia Kagayaki Energy Sdn Bhd Full time

    **Roles & Responsibilities** - Responsible for overall general office administrative duties, inludes data entry, filing, reception duties, and information channeling. - Assist in procurement and expenditure requisition such as sourcing for quotations, comparison, and obtaining approval for all procurement. - Manage and handle the renewal of motor vehicles,...


  • Kuala Lumpur, Kuala Lumpur, Malaysia TIME's group Full time

    Job OverviewThe Office Management Executive plays a critical role in ensuring the smooth operation of our office facilities. Reporting to the Manager, this position is responsible for maintaining inventory, managing vendors, and providing administrative support.Key ResponsibilitiesMaintain accurate records of inventory levels and manage ordering processes to...


  • Kuala Lumpur, Kuala Lumpur, Malaysia DKSH Group Full time

    We are looking for an Office 365 Administrator to join our team at the DKSH Group. This role will involve overseeing and managing the digital tools, technologies, and strategies that support internal & external collaboration, communication, and productivity.This technical position requires working closely with various teams and stakeholders to design,...


  • Kuala Lumpur, Kuala Lumpur, Malaysia RDC ARKITEK Full time

    Job SummaryThis position is an ideal opportunity for a detail-oriented and organized individual to join our team as an Office Administrator. The successful candidate will be responsible for managing office tasks, coordinating procedures, handling confidential data, and providing effective support to staff members.

  • IT Sales Assistant

    4 weeks ago


    Kuala Lumpur, Malaysia MAHSA University Full time

    Admin Officer is responsible for providing administrative support to an organization. Their duties include organizing company records, overseeing department budgets and maintaining inventory of office supplies. Administrative Officers manage the daily tasks of a company or organization by providing administrative and clerical support. The duties and...


  • Kuala Lumpur, Malaysia Agensi Pekerjaan TalentWork Sdn Bhd Full time

    The bank is an international MNC banking group that provides a broad range of financial services to local corporates and multinational corporations in Malaysia. **Responsibilities**: - Validation of Credit Application and Facility Agreement. - Management of credit facility documentation. - Post execution credit administration activities such as due date...


  • Kuala Lumpur, Malaysia Puncak Jupiter Management Services Sdn Bhd Full time

    Responsibilities - To coordinate with peers within the Company to update records for financial requests, purchase orders and other financial matters - To coordinate with suppliers for Office inventory items, including purchasing tasks, managing delivery and stock taking. - To coordinate with various regulatory authorities and any other relevant authorities...


  • Kuala Lumpur, Malaysia Agensi Pekerjaan Smarttrend Sdn Bhd Full time

    **1. Maintain office supplies, equipment and furniture inventories and maintenance required**. - Oversee the maintenance and updating of inventory list of all supplies, equipment and furniture at every quarter. - Ensure maintenance for equipment are complied with and that general office equipment (fax, phone, photocopy machine and computers), water...


  • Kuala Lumpur, Malaysia Think Academy MY Full time

    **Job Title**: Human Resources and Administration Officer **Location**:Kuala Lumpur, Malaysia **Company Overview**: Think Academy is a high-growth education company that's new to the Malaysian market. Committed to providing transformative educational experiences, we are growing our team and seeking a dynamic, proactive and efficient HR and Administration...


  • Kuala Lumpur, Malaysia Agensi Pekerjaan Smarttrend Sdn Bhd Full time

    **1. Maintain office supplies, equipment and furniture inventories and maintenance required**. - Oversee the maintenance and updating of inventory list of all supplies, equipment - and furniture at every quarter. - Ensure maintenance for equipment are complied with and that general office equipment (fax, phone, photocopy machine and computers), water...

  • Administrative Officer

    13 hours ago


    Kuala Lumpur, Malaysia Agensi Pekerjaan Smarttrend Sdn Bhd Full time

    **1. Maintain office supplies, equipment and furniture inventories and maintenance required**. - Oversee the maintenance and updating of inventory list of all supplies, equipment - and furniture at every quarter. - Ensure maintenance for equipment are complied with and that general office equipment (fax, phone, photocopy machine and computers), water...