Administrative Officer
7 months ago
**1. Maintain office supplies, equipment and furniture inventories and maintenance required**.
- Oversee the maintenance and updating of inventory list of all supplies, equipment
- and furniture at every quarter.
- Ensure maintenance for equipment are complied with and that general office equipment (fax, phone, photocopy machine and computers), water dispenser andmicrowave oven are in good working order.
- In consultation with ARROW staff, recommend and arrange for purchase of office equipment and furniture including obtaining quotations, upon the ExecutiveDirector’s final approval.
**2. Office and building maintenance/support**
- Building maintenance - roof leaking, pipe, termite, toilets problems, door access,
- roller shutter and alarm system, air-conditioner, water, etc.
- General IT Support - To liaise and monitor the maintenance of server, laptop and IT related equipment supported by iCompucare for the organization as a whole.
- Manage office insurance on all furniture and fittings assets. Inherit assessment on suppliers and vendors.
**3. Finance**
- Manage and maintain petty cash report on monthly basis.
- Sourcing of quotations/contract and liaise with vendors as per guidelines upon
- request from supervisor and MAPPs.
- Preparation of Purchase Order and Vendor Selection.
**4. Meetings, workshop and field trips**
- Coordinate the preparation of materials & logistic for these meetings.
- To be present locally organized or supported ARROW events.
- Support the travel arrangement for any internal or external meeting/event which is
- including hotel booking, travel insurance, visa and flight booking.
- Travel arrangement: hotel and flight bookings for participants.
- Travel arrangement: hotel and flight bookings for staff.
- Travel arrangement: hotel and flight bookings for Senior Management Team (Operation Director, Deputy Executive Director and Programme Director).Programme 1, 2 and 4.at any time.tools are provided.meetings as per annual plan together with Operations Manager.
- Coordinates and support the virtual requirements for meetings and webinars for
- Monitor the organizations zoom accounts usage, ensuring there is no concurrent use
- Coordinate and support physical meetings of the organizations. Ensuring required
- Organize and coordinates organizations annual planning, retreat, evaluation, staff
Requirements:
- Diploma/Degree qualifications
- Proven work experience as an Administrative Officer, Administrator or similar role
- Solid knowledge of office procedures (**At Least 5 years of experiences**)
- Experience with office management software like MS Office (MS Excel and MS Word, specifically)
- Strong organization skills with a problem-solving attitude
- Excellent written and verbal communication skills
**Job Types**: Full-time, Permanent
**Salary**: RM3,800.00 - RM5,200.00 per month
**Benefits**:
- Cell phone reimbursement
- Dental insurance
- Health insurance
- Maternity leave
Schedule:
- Monday to Friday
Application Question(s):
- Do you have experience with office management software like MS Office (MS Excel and MS Word, specifically) ?
**Education**:
- Diploma/Advanced Diploma (required)
**Experience**:
- admin: 5 years (required)
**Language**:
- English (required)
-
Admin Secretary
7 months ago
Kuala Lumpur, Malaysia Administrative Wizards Full timeFirm located at Jalan Ampang, opposite Ampang Point seeking an energetic and capable administrative secretary to assist us with office administration. Administrative Secretaries perform day-to-day administrative and secretarial duties in office environments include reporting to management, drafting documents and entering data, and scheduling...
-
Office Administrator
1 week ago
Kuala Lumpur, Malaysia FirstWorks Group Sdn. Bhd. Full timeWe are looking for an organized and self-motivated **office administrator **who will be responsible for providing administrative support to our office personnel. The office administrator’s role will include working closely with our finance and accounting team by handling clerical duties. The office administraror will be based at...
-
Office Administrator
7 months ago
Kuala Lumpur, Malaysia Allianz Full timeOffice Administrator Allianz Technology is the global IT service provider for Allianz and delivers IT solutions that drive the digitalization of the Group. With more than 12,000 employees located in 51 countries around the globe, Allianz Technology works together with other Allianz entities in pioneering the digitalization of the financial services...
-
Office Administrator
7 months ago
Kuala Lumpur, Malaysia Chrisjac Recruitment Services Full time**Position title: Office Administrator**: - **Salary: RM 2000-2500**: - **Job location: City center,Kuala Lumpur.** **About the job** This is a permanent position reporting to the Manager within the company. Your duties will principally providing support to the management of the business operations of the company. The role encompasses day-to-day general...
-
Office Administrator
7 months ago
Kuala Lumpur, Malaysia Allianz Technology Full timeAllianz Technology is the global IT service provider for Allianz and delivers IT solutions that drive the digitalization of the Group. With more than 12,000 employees located in 51 countries around the globe, Allianz Technology works together with other Allianz entities in pioneering the digitalization of the financial services industry. In addition,...
-
Administrative Officer
4 months ago
Kuala Lumpur, Malaysia Strong Luxury Sdn Bhd Full timeJob Description: Office Administrator Position Title: Office Administrator Location: Strong Luxury Sdn Bhd (Walking Distance from Sungai Besi LRT Station) Working Hour: 7.30 am to 5.30pm Job Summary: The Office Administrator is responsible for ensuring the smooth operation of the office. This role involves managing administrative tasks, supporting office...
-
Office Administrator
7 months ago
Kuala Lumpur, Malaysia Munich Re Full timeOffice Administrator **Office Administrator** **Company **Munich Re **Location **Kuala Lumpur, Malaysia Munich Re stands for exceptional solution-based expertise, consistent risk management, financial stability and client proximity. We are looking for enthusiastic and talented individuals to join our Family Retakaful team as Office Administrator. You will...
-
Office Administrator
7 months ago
Kuala Lumpur, Malaysia Muse Consultancy Asia PLT Full time_**Office Administrator**_ - Job Description_: We are currently seeking a highly organized and detail-oriented Office Administrator to join our team. In this key role, you will be responsible for a wide range of administrative tasks that are essential to the smooth operation of our office and events. Your primary responsibilities will include: - Key...
-
Office Administrator
7 months ago
Kuala Lumpur, Malaysia MUFG Investor Services Full timeCompany Description **About MUFG Investor Services**: MUFG Investor Services provides asset servicing solutions to the global investment management industry. Leveraging the financial and intellectual capital of MUFG - one of the largest banks in the world with $2.8 trillion in assets - we provide clients access to a range of leading solutions from fund...
-
Office Administrator
6 months ago
Kuala Lumpur, Malaysia Munich Re Full timeOffice Administrator **Company** Munich Re **Location** Kuala Lumpur, Malaysia Munich Re stands for exceptional solution-based expertise, consistent risk management, financial stability and client proximity. We are looking for enthusiastic and talented individuals to join our Family Retakaful team as Office Administrator. You will be reporting to the Human...
-
Office Administration
3 months ago
Kuala Lumpur, Malaysia TFP Retail Sdn. Bhd. Full time**Role Purpose** Provide administrative support to ensure efficient operation of the company. **Main Responsibilities** **Business Acumen** - Understand the organization structure and company policies to provide administrative support. **People** - Being a point of contact for a range of staff and external stakeholders to provide administrative...
-
Administrative Officer
7 months ago
Kuala Lumpur, Malaysia Malik Streams Corporation Sdn Bhd Full timeAn Administrative Officer's job involves: Managing the day-to-day operations of an office. Organizing and keeping track of documents and records. Assist with foreign hiring and maintaining employee records. Keep updated on foreign permit expiration and passport renewal. Help to set any appointments regarding embassy or immigration matters. Following...
-
Office Administrator
6 months ago
Kuala Lumpur, Malaysia BID Operations Full time**Responsibilities**: - Facilities Management: Ensure optimal maintenance of office facilities by promptly addressing issues and coordinating with external service providers. - Office Renovations: Oversee the review of contracts and manage office fit-outs to create a comfortable and productive working environment. - Budget Management: Support in overseeing...
-
Administrative Officer
1 week ago
Kuala Lumpur, Malaysia Anggun Dinamik Holdings International Sdn Bhd Full time**Responsibilities**: - Administrative Officer Responsibilities: - Preparing expense reports and office budgets. - Managing office supplies and ordering new supplies as needed. - Systematically filing important company documents. - Forward all correspondence, such as letters and packages, to staff members. - Scheduling meetings and booking conference...
-
Administration Officer
2 days ago
Kuala Lumpur, Malaysia UFM FACILITIES MANAGEMENT SDN BHD Full timeAdministrative assistants perform administrative and office support for supervisors. They perform a variety of tasks, such as answering telephone calls, receiving and directing visitors, ordering office supplies, maintaining the office facilities running smoothly, and ensuring that equipment and appliances work properly. UFM FACILITIES MANAGEMENT SDN BHD...
-
Administrative Officer
1 week ago
Kuala Lumpur, Malaysia ANGGUN DINAMIK HOLDINGS INTERNATIONAL SDN BHD Full time**Administrative Officer Responsibilities**: Preparing expense reports and office budgets. Managing office supplies and ordering new supplies as needed. Systematically filing important company documents. Forward all correspondence, such as letters and packages, to staff members. Scheduling meetings and booking conference rooms. Hiring maintenance vendors to...
-
Administrative Assistant
7 months ago
Kuala Lumpur, Malaysia AVERLIFE ASIA SDN BHD Full time**What will your role be?** - Responsible to answer phone calls. - Responsible to process daily orders (billing invoice) & inventories checking using AutoCount system. - Arrange stocks delivery to customers and check the delivery status daily. - Follow-up payments with customers every month - Follow-up with government agencies such as E-perolehan, MDA etc. -...
-
Administrative Officer
4 months ago
Kuala Lumpur, Malaysia EMCO Executives Sdn Bhd Full timeSalary: RM2,500 Working Day: 5 Days Working Hours: Mon-Fri (9:00AM - 7:00PM) Nature of Business: Tuition Center Location: Happy Garden, KL **Responsibilities**: As a Tuition Admin Assistant, your job scope typically revolves around supporting the administrative functions within a tuition center or educational institution. Here are some common...
-
Office Administrator
10 hours ago
Kuala Lumpur, Malaysia Linear Channel Sdn Bhd Full timeResponsibilities - Book meetings and schedule events - Order office stationery and supplies - Maintain internal databases - Submit expense reports - Keep employee records (physical and digital) - Maintain a filing system for data on customers and external partners - Distribute incoming and outgoing mail - Prepare regular reports and presentations - Organize,...
-
Office Administrator
6 days ago
Kuala Lumpur, Malaysia HSBC Full time**Some careers have more impact than others.** If you’re looking for a role where you can continue to make an impression, take the next step at HSBC where your contributions will always be valued. HSBC is one of the largest banking and financial services organisations in the world, with operations in 64 countries and territories. We aim to be where the...