Executive Assistant
6 days ago
The Operations team partners closely with ResMed's five business leaders to understand their needs then providing a variety of products and services to help them meet those needs including Customer and Technical Services, Global Quality Assurance and Regulatory Affairs, Supply Chain, manufacturing, logistics and distribution. Focused on enabling new product introduction and operating excellence, our team strives to improve time to market for new products and services, improve efficiencies in our cross-functional processes, and improve our supply chain through digitization and automation to increase value add to our customers.
Are you looking for an opportunity to work for a company that aligns with your personal values? At ResMed, our aim isto deliver life-changing products and connected health solutions to patients worldwide with sleep apnea or other respiratory conditions and to spread awareness about these conditions and treatments.
We are looking for an organized and ambitious Executive Assistant to work with and support ourPresident of Operations and Vice President - Strategy with day-to-day administrative and organizational priorities. As a seasoned EA, you will be a great problem solver, highly flexible, and a great relationship builder. You will be passionate about your role and know the significant impact a great assistant can have on an executive team.
Key foundational requirements include:
- Managing complex professional calendars and scheduling global internal and external meetings.
- Prepare and prioritize correspondence and inbox management.
- Pull together content and prepare reports and presentations for internal and external meetings and conferences.
- Effectively plan, coordinate and execute onsite and offsite executive meetings and events prepare agendas,arrange for facilities, menu planning, and catering provide coherent and up-to-the-minute details to attendees by issuing information or invitations oversee accommodations and extraordinary requests, as needed, and ensure smooth execution be prepared to respond to unforeseen changes.
- Organize and manage complex domestic and international travel arrangements prepare a detailed itinerary and compile documents for travel-related meetings ensuring your Executive is ready for the trip. Create and submit subsequent expense reports in a timely manner.
- Uphold a professional demeanor greet visitors, interface with co-workers and customers appropriately work as an effective team player with colleagues.
- Handle diverse administrative duties and assist Executives in their tasks related to their staff and direct reports.
- Set up, create, and maintain files and manage professional workspaces.
- Ideally, you will also assist with managing the internal OKR process including administrating our Workboard platform and drafting communications updates to share with the global team.
- Flexibility with work schedule to suit varying time zones when needed.
**Your key skills**:
- Enterprising and engaged, you will take pride in your work ethic and ability to get the job done.
- You will have worked with executive leaders in previous roles and possess the confidence to directly communicate and resolve problems with your Executive and team members.
- You will be highly adept at always managing confidential information with discretion.
- Excellent organizational skills to manage multiple projects simultaneously.
- You will have an elevated level of initiative, self-motivation, and the ability to work independently.
- Excellent written and verbal communication skills.
**What is in it for you?**
As a leader in respiratory health, working directly with our Executive team, you won't get much closer to purpose-driven work. You will be working in a highly flexible environment where you can define what flexibility means to you in partnership with your leader. We also believe in the importance of health - it is built within the foundation of who we are and how we operate as a business, so our commitment is to provide our people with a comprehensive and high-quality benefits package that empowers you to take control of your health so you and your loved ones can live happier and healthier lives.
**Interested?
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