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Administrative Services Officer

1 week ago

Kuala Lumpur, Kuala Lumpur, Malaysia Cultivar Staffing & Search Full time

Cultivar Asia is a trusted partner for corporate services and HR outsourcing in Kuala Lumpur, Malaysia.

Senior Administrative CoordinatorJob Description:

We are seeking a highly motivated Executive Assistant to support our Managing Director in Kuala Lumpur, Malaysia.

The successful candidate will manage the MD's schedule, handle correspondence, and ensure smooth office operations.

Key Responsibilities:

  1. Manage the MD's calendar, schedule appointments, and coordinate meetings
  2. Screen and prioritize incoming emails, letters, and phone calls for the MD
  3. Prepare documents, presentations, and reports for meetings and presentations
  4. Make travel arrangements and accommodations for the MD's business trips
  5. Assist in organizing company events, conferences, and workshops
  6. Act as a liaison between the MD and internal/external stakeholders
  7. Handle confidential information with discretion and professionalism
  8. Provide administrative support to other team members as needed

Requirements:

  1. At least 3 years of experience as an Executive Assistant or similar role
  2. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), especially MS Excel and PowerPoint
  3. Excellent communication and interpersonal skills
  4. Strong organizational and time-management abilities
  5. Meticulous attention to detail and high level of accuracy
  6. Ability to multitask and prioritize tasks effectively
  7. Self-driven with a proactive approach to problem-solving
  8. Fluent in at least two local languages (e.g. English, Malay, Mandarin, Tamil)
  9. Availability to be on standby during off-working hours for urgent matters

Interested candidates are invited to submit their resumes in MS Word format, stating their past work experience and reasons for applying.