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Operational Support Specialist

1 week ago

Petaling Jaya, Selangor, Malaysia Grifols, S.A Full time

We are looking for a highly organized and detail-oriented Administrative Manager to manage and enhance the day-to-day administrative and operational functions of our organization.

This role ensures seamless operations, compliance with company policies, and efficient coordination across our Biopharma and Diagnostic divisions.

Key Responsibilities:
  • You will oversee the procurement of office supplies, equipment, and other administration needs, maintaining vendor relationships and ensuring timely delivery and cost-effectiveness.
  • You will be responsible for managing facility operations, including maintenance, service contracts, and workplace safety, as well as maintain accurate staff records and coordinate office services.
  • You will administer the company e-invoicing system and serve as the liaison contact person with the local authority and vendors.
  • You will ensure adherence to company policies, regulatory requirements, and health and safety standards, supporting internal audits and implementing corrective actions when necessary.
  • You must collaborate with various teams to streamline workflows and improve efficiency, providing support to the Operations Manager in special projects and initiatives.
Qualifications:
  • A Bachelor's degree in business administration, operations management, or a related field.
  • 2-4 years of experience in operations, administration, or a similar role.
  • Proficiency in office software (e.g., Microsoft Office, ERP systems), with knowledge in SAP being an asset.
  • Strong organizational and multitasking skills, with attention to details.
  • Excellent communication and problem-solving abilities.
  • Knowledge of procurement processes, financial reporting, and compliance standards is beneficial.