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Administrative Operations Specialist

1 week ago

Petaling Jaya, Selangor, Malaysia Gamuda Group Full time
About the Role

We are seeking an experienced Executive Assistant to join our team in the role of Facilities Management. As part of this position, you will be responsible for overseeing the day-to-day operations of the office, including facilities management, procurement, and contract administration.

Key Responsibilities:

  1. Plan and manage overall office administration, ensuring seamless execution of tasks.
  2. Source and negotiate favorable contracts with suppliers, taking into account terms, credit periods, and quality standards.
  3. Maintain a reliable group of contractors who provide good services at competitive rates.
  4. Ensure the upkeep and cleanliness of the office and surrounding areas, including lighting, plumbing, air conditioning, security, and courier services.
  5. Secure office space and monitor tenancy agreements to ensure compliance.
  6. Timely procure office equipment, furniture, and other supplies as needed.
  7. Process payments to contractors and suppliers in a timely manner.
  8. Adhere to company policies on Quality, Safety & Health, and Environment.