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Corporate Services Officer

1 week ago

Penang, Malaysia Penang Institute Full time

The Penang Institute invites applications for an Administrative Assistant position. As a key member of our Management team, you will be responsible for providing administrative support to employees and handling general enquiries.

Main Responsibilities
  1. To ensure smooth event planning and execution, coordinating logistics and technical requirements;
  2. Negotiate with vendors and suppliers to procure necessary goods and services;
  3. Offer technical support to colleagues, resolving issues promptly;
  4. Maintain accurate records of facility rentals and tenant information;
  5. Assist with front office duties, including receiving guests, managing correspondence, and scheduling appointments;
  6. Contribute to research project data collection and entry.
Essential Skills and Qualifications
  • Diploma in relevant discipline with relevant work experience;
  • Strong English language skills;
  • Bilingual or multilingual capabilities are beneficial;
  • Ability to multitask and prioritize tasks effectively;
  • Flexibility to work outside normal office hours when required;
  • Strong problem-solving skills and attention to detail;
  • Proficiency in event planning software;
  • Based in Penang.

This role requires regular attendance at the office from Monday to Friday.