Office Administrator

2 weeks ago

KL Eco City, Malaysia Archetype Agency Sdn Bhd Full time

**Responsibilities**
- In charge of maintenance, mailing, shipping, supplies, equipment, bills, and errands for the office.
- Assist the Managing Consultant in operational expense and any other support.
- Organize and schedule meetings and appointments for management when necessary.
- Organize office operations and procedures, coordinate with the IT department on all office equipment.
- Ensure filing systems are maintained and current as well as monitor procedures for record-keeping. Ensuring staff data is accurate and updated.
- Monitor and maintain office supplies inventory.
- Maintain centralized, accessible, contact information for all facilities vendors and other service providers.
- Resolve general office space or building issues such as plumbing or HVAC problems. Act as the primary communications interface between the property management company and employees.
- Facilitate onboarding of new employees, preparing welcome packs, and creating access for new employees.
- Monitor the office (including the kitchen, reception area and restrooms) to ensure it is neat and clean.
- Research venues, transportation, accommodations, and menus based on overall meeting requirements. Facilitate communications between the venue and all participants to ensure a successful meeting experience.
- Handle and advise on general health & safety day to day matters including keeping the office up to code. Ensure that annual risk assessments for: fire, general office, are carried out and records kept by an H&S competent person.
- Assist with employee engagement and culture building initiatives throughout the year.
- Any additional tasks as deemed necessary for operational effectiveness of the office.

**Qualifications**
- Diploma/Degree or its equivalent with 2- 4 years of business management or administrative support experience.
- High level of competency in English - verbal and written.

**What You Can Expect**:

- 4 weeks of annual leave (pro-rated if not working full 5 days)
- 2 duvet days/year (unscheduled absence when you just want to play or sleep all day)
- Archetype allows for flexible workdays/work hours - either 4- or 5-day workweek as well adjusted work hours can be arranged

**Salary**: RM2,500.00 - RM3,500.00 per month

**Benefits**:

- Additional leave
- Cell phone reimbursement
- Flexible schedule
- Health insurance
- Maternity leave
- Opportunities for promotion
- Professional development

Schedule:

- Monday to Friday

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- KL Eco City: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- What is your notice period in months?

**Experience**:

- Office Administration: 2 years (required)

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