HR Assistant and Admin

1 week ago

Petaling Jaya, Malaysia Digiphoto Entertainment Imaging Sdn Bhd Full time

**Employee Data Management**
- Maintain up-to-date and organized employee files, both digitally and physically.
- Handle sensitive employee information with discretion and confidentiality.
- Assist in tracking attendance, leave balances, and work hours as needed.

**Onboarding and Orientation**
- Prepare onboarding materials and organize orientation sessions for new hires.
- Ensure new employees complete all necessary documentation and are added to the HR system.
- Facilitate smooth transitions for new employees, introducing them to team members and company resources

**Exit Management**
- Prepare a standardized letter to formally acknowledge the acceptance of the employee's resignation with exit checklist.
- Coordinate with District and Site Managers to discuss staff retention strategies or confirm the final day of service for resigning employees.
- Collect the completed exit checklist and retrieve all company property, including the staff ID, access card, uniform, shoes, and employee medical card.

**HR Policies and Compliance**
- Assist with the implementation and communication of HR policies and procedures.
- Support HR compliance by maintaining accurate records and assisting with audits as needed.
- Educate employees about company policies, procedures, and benefits.
- Prepare and maintain HR-related documentation, including policies, procedures, and reports on HR metrics.

**Employee Relations and Engagement**
- Serve as a point of contact for employees on HR matters, directing complex inquiries to the HR Manager.
- Prepare and issue a disciplinary letter to formally address and document employee misconduct or violations of company policies.
- Foster a positive and supportive work environment by addressing employee needs and concerns.
- Ensure probation periods are completed successfully

**HR Administration**
- Manage office supplies, inventory, and equipment.
- Process payment for rental, utility bills, and vendors.
- Support the process of renewing the business license.
- Handle correspondence, phone calls, and general inquiries.
- Coordinate company events, meetings, and travel arrangements for staff.

**Others**
- Review all recommendations for no pay leave of staff.
- Perform general administrative assistance and support to the department.
- Perform any other tasks as assigned by the DEI from time to time.

**Job Types**: Full-time, Permanent

Pay: RM2,000.00 - RM2,500.00 per month

**Benefits**:

- Health insurance
- Maternity leave
- Opportunities for promotion
- Professional development

Schedule:

- Fixed shift
- Monday to Friday

Supplemental Pay:

- Yearly bonus

Work Location: In person

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