HR Admin Assistant
4 days ago
**Key Responsibilities**
1. Employee Records & Data Management
- Maintain and update master employee data.
- Ensure accurate filing of employee documents (hard/soft copies)
2. Leave & Attendance Management
- Daily tracking and monthly reconciliation of leave records (submission to HQ by 1st-3rd monthly).
- Verify attendance, unpaid leave, and medical claims using the Nigen thumbprint system.
3. Payroll & Overtime Support
- Compile monthly attendance reports (submission by 25th-27th).
- Validate overtime claims (submit to HQ by 3rd-5th monthly)
- Verify part-time claims before submission to Finance once the part-time employee has completed their tasks.
4. Recruitment & Onboarding
- Assist in scheduling interviews and pre-employment checks.
- Conduct onboarding (document verification, induction training, system access setup).
- Manage internship trainee processes (from onboarding to exit clearance).
5. Staff Resignation & Clearance
- Coordinate exit interviews/clearance sessions and calculate final leave balances.
6. Administrative Duties
- Manage office stationery orders (via the hotel’s system).
- Update hostel allocations, typhoid records, and staff meal entitlements.
- Handle general office communications and inter-department coordination.
7. Compliance & Reporting
- Prepare weekly/monthly HR reports (manpower summaries, disciplinary records, etc.).
- Ensure duty rosters comply with labor regulations.
**Requirements**:
- Education: Diploma in HR, Business Administration, or related field.
- Experience: 1-2 years in HR/Admin roles (fresh graduates with internships welcome).
- Skills:
○ Proficient in Excel (pivot tables, formulas) and HRIS systems.
○ Familiarity with payroll/attendance software (e.g., Nigen) is a plus.
○ Strong organizational and multitasking abilities.
- Attributes: Discreet, proactive, and able to meet tight deadlines.
**Job Types**: Full-time, Permanent
Pay: RM1,800.00 - RM2,300.00 per month
**Benefits**:
- Maternity leave
- Opportunities for promotion
- Professional development
Ability to commute/relocate:
- Melaka: Reliably commute or planning to relocate before starting work (preferred)
**Education**:
- Diploma/Advanced Diploma (preferred)
**Experience**:
- Human resources: 1 year (preferred)
- Administrative: 1 year (preferred)
**Language**:
- English (preferred)
License/Certification:
- D (preferred)
Willingness to travel:
- 25% (preferred)
Work Location: In person
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