Purchasing Admin Assistant

1 week ago

Seremban, Malaysia Semipack Malaysia Sdn Bhd Full time

Job Description:
1. Purchasing
- Source and liaise with suppliers.
- Prepare and process purchase requisitions, purchase orders, and supplier quotations.
- Monitor and track delivery schedules, ensuring timely receipt of goods.
- Maintain supplier database, price lists, and vendor performance records.
- Coordinate with Finance for invoice verification, payment, and documentation.

2. Data Entry & Reporting
- Maintain accurate and up-to-date administrative and purchasing records.
- Compile weekly/monthly reports on stock movements, purchases, and outlet requirements.
- Ensure accuracy in data entry in Autocount system and timely submission of operational reports.

3. Document Management
- Organize, file, and maintain all purchasing and administrative documentation including requisitions, purchase orders, and licenses.
- Ensure proper filing system for easy retrieval and audit readiness.

4. Communication & Coordination
- Facilitate clear communication between departments, suppliers, and outlets.
- Prepare internal memos, correspondence, and notifications as required.
- Support coordination of outlet requirements with relevant departments (Finance, HR, and Operations).

5. HR & Administration Support
- Handle general office administrative duties, supplies, and maintenance coordination.

6. Inventory & Stock Management
- Assist in monitoring stock levels and usage to avoid shortages or overstocking.
- Coordinate with store and outlet teams to ensure accurate stock movement records.
- Track and reconcile delivery orders, invoices, and purchase records.

7. Ad Hoc Tasks
- Support any administrative or operational task assigned by Management.
- Participate in company events, audits, and other projects when required.

**Requirements**:

- At least 1 Year(s) of working experience in the related field is required for this position.
- Preferably Non-Executive specialized in Clerical/Administrative Support or equivalent.
- Willing to learn and committed to work.
- Possess basic computer knowledge.
- Fresh graduate are encouraged to apply.
- Full-time position(s) available.

**Job Types**: Full-time, Permanent

Pay: RM2,000.00 - RM3,000.00 per month

**Benefits**:

- Free parking
- Maternity leave
- Professional development

Work Location: In person

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