Procurement Administrator

1 week ago

Damansara Utama, Malaysia Kopi kenangan Full time

Kopi Kenangan is rapidly expanding our **Kenangan Coffee Café Chain**, with over **85 retail outlets across Malaysia** since launching in September 2022. As we grow, we’re seeking a detail-oriented and proactive **Procurement Administrator** to support our procurement processes, ensuring efficiency and accuracy in handling administrative tasks related to new store openings and ongoing operations.

**Working Location**: Damansara Utama, Malaysia
- **1-3 years of experience** in procurement or administrative roles (experience in the **F&B**, **Retail**, or **Hospitality** industries is an advantage).
- Basic understanding of procurement processes
- Proficiency in **Microsoft Office** (Excel) and familiarity with **SAP** is a plus.
- Strong organizational and time-management skills with attention to detail.
- Excellent communication skills, both written and verbal.
- Ability to multitask in a **fast-paced environment** and meet deadlines.

**Key Responsibilities**:

- Support the **Procurement Team** in processing purchase orders and monitoring delivery timelines.
- Maintain accurate procurement records, supplier information, and purchase documentation in the database.
- Coordinate with suppliers to confirm delivery schedules, resolve discrepancies, and ensure timely delivery of materials.
- Assist in **cost tracking** to ensure purchases align with budgets.
- Handle **invoice matching** and liaise with the finance department to resolve discrepancies.
- Ensure compliance with company procurement policies and guidelines.
- Assist in preparing reports on procurement activities, supplier performance, and cost savings.
- Provide administrative support for vendor management, including updating contracts, certifications, and agreements.
- Coordinate with internal departments to ensure procurement needs align with operational requirements for **new store openings**.
- Monitor and address stock levels to prevent shortages or overstocking.

**More about Kenangan Brands**

Kenangan Brands owns multiple brands:

- Kopi Kenangan, a much loved coffee chain store with close to 900 stores across Indonesia;
- Kenangan Coffee Malaysia launched in 2022, where we now have more than 85 stores across Malaysia;
- Kenangan Coffee Singapore launched in 2023, where we now have 7 stores; and
- Kopi Kenangan Hanya Untukmu, our Ready-To-Drink FMCG subsidiary.

**Job Types**: Full-time, Permanent

Pay: RM2,000.00 - RM3,500.00 per month

**Benefits**:

- Health insurance
- Professional development

Schedule:

- Monday to Friday

Supplemental Pay:

- Performance bonus

Application Question(s):

- How many years of Food and Beverages / Retail Industry experience do you currently have?
- Please indicate your current salary (MYR)

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