Company Secretarial Assistant

2 weeks ago

Port Klang, Malaysia Bersatu Integrated Logistics Sdn Bhd Full time

**Key Responsibilities**
- Maintain and update statutory registers, including registers of members, directors, and shareholders, in accordance with the Companies Act 2016.
- Prepare and submit statutory returns and other regulatory filings to the Companies Commission of Malaysia (SSM) and other relevant authorities.
- Coordinate and support board meetings, including drafting agendas, preparing board packs, and recording minutes of meetings. To send out said minutes to relevant personnels.
- Provide guidance and advice to the Board of Directors on corporate governance best practices, regulatory compliance, and legal requirements.
- Monitor changes in company law, regulations, and corporate governance standards, and ensure the company's compliance with relevant legislation.
- Liaise with external advisors, auditors, regulators, and other stakeholders on company secretarial matters.
- To ensure said advisors, auditors, external company secretary executes Board of Director's instruction accurately and in timely manner
- Assist in corporate transactions, such as mergers, acquisitions, and capital raisings, by preparing documentation and facilitating due diligence processes.
- Draft and review corporate policies, procedures, and governance documents to ensure alignment with regulatory requirements.

**Qualifications**:

- Bachelor's degree in Business Administration, Law, Finance, or a related field.
- Qualified Company Secretary (MAICSA) with a valid practicing certificate.
- Minimum of 3 years of experience in a company secretarial or corporate governance role, preferably within Malaysia.
- Strong knowledge of the Companies Act 2016, corporate governance principles, and regulatory frameworks in Malaysia.
- Excellent organizational skills, attention to detail, and ability to prioritize tasks effectively.
- Strong communication and interpersonal skills, with the ability to interact confidently with senior executives and external stakeholders.

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