Personal Assistant and Executive Assistant
2 days ago
**About The Position**
- Support the CEO in all aspects of his daily work, managing calendars and meetings, booking meeting rooms, communicating and organizing meetings across multiple time zones, restaurant bookings, and other logistic arrangements.
- Keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up and redirecting matters as appropriate.
- Document event requests, objectives and operating requirements adhering to budget requirements for review
- Sourcing of venues, organize and coordinate conferences and events as an in-house corporate event planner globally - Work with vendors to effectively manage and coordinate logistics for conferences and special events
- Work hand in hand with other Executive Assistant in our Annual Investors Conference and any off-site events, assist with work overflow as and when capacity allows
- Process travel expenses and reimbursements for the CEO
- Visitors greeting, preparing drinks, and providing support when required
- Handle incoming calls and direct them to the respective parties
- Liaise with the Finance department on the submission of monthly invoices/tax invoices, credit card statements and billings in a prompt manner
- Manage the office filing system and update the leave management system via HR Easily to efficiently handle documentation and capture leave records.
- Manage office vendors and service providers, supervise the maintenance or replacement of office equipment, oversee pantry supplies, stationery requisition and building management matters.
- Arrangement of employees’ building access cards, business cards, fingerprint registration and office keys, etc
- Maintaining employee records, and purchasing monthly birthday gifts for local and overseas staff
- Organizing company events such as Chinese New Year and Christmas get-togethers.
- Personal matters such as monthly payments, phone bills, personal/car insurance, road tax renewal, social clubs, household matters, and domestic helpers.
- Provide support as a Personal assistant to the CEO’s extended family who resides mainly in the UK, not limited to household matters, school fees, flight bookings, transportation arrangements, special occasions such as birthday meals/parties, dining reservations and personal holidays.
- Any other administrative support as required
**Skills and Qualifications**
- At least 5 years of Executive Assistant/Personal Assistant experience to the Executive Management
- Proficiency in spoken and written **Mandrain & English**:
- Fast learner, good team player and possess strong interpersonal & communication skills
- Problem solver, positive mindset and willing to learn attitude
- Organized, resourceful and ability to multitask and work under pressure
- High level of initiative and being proactive
- Discretion and confidentiality in handling sensitive information
职位类型:全职
薪资: RM4,200.00至RM5,000.00(每月 )
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