Coe - Admin Officer

2 days ago

Bayan Lepas, Malaysia Toll Group Full time

Company Description

At Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge - big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 25 countries, and a forwarding network spanning 150 countries.

As a Centre of Excellence in Penang, we take pride in providing shared services that Toll’s entire network depends on daily. As our CoE grows, we enjoy more opportunities to take on exciting and diverse challenges to progress even further, always supported to learn, develop, and expand our knowledge. In a fast-paced environment, we are energised by our culture, which is caring, inclusive and welcoming. United in our purpose, we collaborate well as a team, continuously improving how we deliver for our internal and external customers. We appreciate the safety, security, and stability that our work brings and feel valued knowing that as our business grows, we all grow together.

**Job Description**:
We are looking for an experienced Admin Officer will work act as the point of contact for all employees, providing administrative support and managing their queries.

As the Admin Officer, you will:

- To liaise with finance department on making payments, processing incoming invoices and verify receipts as required.
- To maintain a list of furniture, fittings and assets and manage office supplies (beverages refills, consumable and stationery) stock and place order when necessary.
- To maintain and update employee dental and optical claims.
- To manage and administrate meeting and training rooms booking, perform booking of meeting room as required.
- To make accommodation and transportation arrangement for company visiting executive and visitor.
- To hire maintenance vendors to repair or replace damaged office equipment and facilities. Organize and manage the filing system for vendor’s contract and agreements.

**Qualifications**:
**About you**:
To be successful in this role, you will need:

- Excellent interpersonal skills and communication skills (English written and verbal)
- Solid computer literacy skills, including Outlook, Word, Excel, and PowerPoint
- Excellent time management skills and ability to multi-task and prioritise work
- Bachelor's Degree, Diploma preferably in business administration, business management, marketing or equivalent
- Good written and verbal communication skills
- Strong organization skills with a problem-solving attitude

Additional Information

Be Connected:
With a bold vision and innovative drive, join our 20,000 colleagues as we lead industry change and transform how customers best meet their global supply chain needs in a meaningful and sustainable way. Join us and take pride in building relationships that matter, because being connected is at the centre of what makes Toll great - it’s what makes our possibilities endless.

Toll embraces and celebrates a variety of cultures. We continue to build a business that reflects the values of equality, built on the knowledge and understanding that everyone is welcome including the First Nations Peoples and those of all ages, genders and abilities.

You must be entitled to work in Malaysia and be prepared to undertake pre-employment checks including a criminal history check and medical.

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