HR Admin Assistant

2 days ago

Kuala Lumpur, Malaysia Shinsung Tongsang Malaysia Sdn Bhd Full time

**Position Overview**

The HR Admin Assistant provides vital support to the Human Resources and Administration department, managing day-to-day HR tasks, administrative duties, and ensuring seamless operations within the office. This role involves assisting with payroll administration, attendance tracking, office maintenance, and employee engagement activities.

**Key Responsibilities**
- Maintain accurate attendance records for all staff, ensuring data is up-to-date and consistent with HR policies.
- Maintain and update employee records, ensuring data accuracy.
- Organize and manage the filing of HR documents.
- Assist with the coordination of employee benefits administration, such as medical claims and insurance enrolment.
- Purchase and manage the inventory of company stationery and other office supplies, ensuring stock levels are maintained.
- Coordinate with vendors for the procurement of quality office supplies at competitive prices.
- Ensure that supplies are accessible to employees and monitor usage to prevent shortages.
- Support HR initiatives focused on enhancing employee engagement, including organizing company events and activities.
- Oversee office maintenance to ensure a clean, organized, and safe working environment.
- Coordinate with vendors for repairs, maintenance, and facility improvements as needed.
- Monitor office facilities, including equipment, to ensure smooth daily operations.
- Provide ad-hoc administrative support to the HR team as needed.
- Assist in special projects or HR initiatives aimed at improving department efficiency.

**Requirements**:

- Bachelor’s degree or diploma in Human Resources, Business Administration, or a related field.
- Internship or any relevant experience in HR; fresh graduates are welcome to apply. Strong organizational and time management skills to efficiently handle multiple tasks.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
- High level of accuracy and attention to detail in handling employee data, documentation, and reports.
- Friendly, approachable, and capable of collaborating with colleagues at all levels.
- A strong willingness to develop a career in HR, learn new skills, and adapt to a dynamic work environment.
- Ability to handle sensitive employee information with discretion and maintain confidentiality.
- Willingness to take on diverse HR tasks and support the team where needed.

**Job Types**: Full-time, Fresh graduate

Pay: From RM2,500.00 per month

**Benefits**:

- Health insurance
- Maternity leave
- Opportunities for promotion

Schedule:

- Monday to Friday

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