Officer, Admin

1 week ago

Senai, Malaysia SKP BM ELECTRONICS SDN BHD Full time

**Job Summary**

Handle general administration functions to ensure the daily operations are effectively run and are in compliance with the relevant policies.

**Responsibilities**:

- Responsible to arrange both internal and external events on venue booking, refreshment, breakfast, lunch or dinner ordering and etc.
- Monitor the reception area, handle incoming calls, assist with customer visits, and warmly welcome all visitors.
- General office management such as ordering stationary, refreshment and distribution.
- Responsible to update all purchase request from HR Department into SAP systems.
- Upkeep and maintain office equipment, such as photocopy machine, water dispenser, water services to minimize hiccups of operations.
- Supervise cleaner on all the cleaning duties.
- Monitor and maintain office tidiness and cleanliness, including meeting rooms, washrooms and public areas in or outside the office.
- Coordinate and oversee regular pest control services to maintain a clean and safe work environment.
- Update and maintain medical claim records, submit Monthly Medical Claim Report to account department for employee’s medical claim arrangement.
- Arrange special fund for such Death of Employees, Death of Immediate Family, Employee New Born Baby and Employee Hospitalization.
- Coordinate and manage employee parking allocations within the factory premises, including issuing and tracking parking master list, and stickers as required.
- Responsible for preparing, issuing, and maintaining records of ID cards and access cards for newly joined employees.
- Monitor and maintain stock level of Uniforms and Personal Protection Equipment (PPE) to ensure sufficient quantity in stock at all time.
- Responsible for purchasing employee uniforms and PPE, ensuring timely availability
- Maintain lockers, keep records of locker assignments, and distribute locker keys to employees.
- Coordinate with canteen vendors or staff to ensure timely food service while monitoring hygiene and compliance with health and safety regulation.
- Conduct regular inspections and audits using checklists to ensure compliance with company standards.

**Job Requirements**
- Required language(s): Bahasa Malaysia, English.
- At least 2 year(s) of working experience in the related field is required for this position.
- Preferably Junior Executives specializing in Human Resources or equivalent.

**Benefits**:

- Opportunities for promotion
- Professional development

Ability to commute/relocate:

- Senai (81400): Reliably commute or planning to relocate before starting work (preferred)

Application Question(s):

- What's your expected basic salary

**Experience**:

- Admin Officer: 2 years (preferred)

Work Location: In person

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