HR Officer

2 days ago


Kulim, Malaysia Versatile Creation Sdn Bhd Full time

Job Summary:
To support the HR department in maintaining a stable and harmonious working

environment by handling employee and industrial relations matters in line with Malaysian

labor laws, while aligning with Japanese corporate culture, values, and standards. The

role also supports internal communication, discipline, compliance, and employee

engagement initiatives at the manufacturing site.

Job Responsibilities:
1. Employee Relations (ER):

- Act as the main point of contact for all employee concerns and workplace conflicts

at the factory level.
- Conduct regular engagement sessions with employees and supervisors to identify

concerns and build positive morale.
- Monitor absenteeism, punctuality, and employee behaviour trends; recommend

and implement preventive actions.
- Facilitate onboarding sessions on company rules, code of conduct, grievance

procedures, and discipline policies.
- Conduct exit interviews for operators and production staff; prepare reports on

attrition trends with action plans.

2. Industrial Relations (IR):

- Manage all disciplinary actions including show-cause, counselling, investigations,

and domestic inquiries in compliance with Malaysian labor laws and company

procedures.
- Ensure disciplinary actions are conducted fairly, timely, and in compliance with

Malaysian Employment Act and IR regulations.
- Maintain updated records of IR cases, warning letters, counselling sessions, and
- Support the management in coordinate Management-Staff Meeting including

grievance handling, Management communication, while preserving harmonious

relations.
- Represent the company at labour office visits or industrial court proceedings as

needed.

3. Compliance & Process Control:

- Ensure compliance with Malaysian Employment Act, Industrial Relations Act, and

other applicable laws and regulations.
- Assist in preparing documentation and participating in internal and external audits

(e.g., Japanese HQ audits, customer compliance audits, labour inspections, ISO

and etc).
- Regularly review and update company rules, HR policies, and disciplinary

procedures, ensuring alignment with local legislation and Japanese group

standards.
- Assist in reviewing and updating employee handbook, workplace rules, and ER/IR

SOPs for manufacturing employees.

4. Cross-Cultural Communication:

- Support smooth communication between Japanese expatriate management and

local employees by facilitating understanding of local labour practices, cultural

expectations, and HR protocols.

5. Perform other assignments by Superior from time to time

Job Requirements:

- Bachelor’s Degree in Human Resources, Business Administration, Industrial Relations,

Law, or a related field.
- Preferable minimum 2 - 4 years of relevant experience in ER/IR, preferably in a

manufacturing environment. Exposure to working with Japanese companies or

Japanese expatriates is an added advantage.
- Strong understanding of Malaysian labour laws, IR practices, and labour

department procedures.
- Familiarity with factory-based HR operations and blue-collar workforce management.
- Strong interpersonal, communication, and conflict-resolution skills.
- High level of integrity, professionalism, and discretion.
- Well-organized and able to handle sensitive matters with diplomacy.
- Proficiency in English and Malay is required; knowledge of Japanese is an added

advantage.

**Job Types**: Full-time, Permanent

Pay: From RM3,500.00 per month

Schedule:

- Monday to Friday

Work Location: In person


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