Company Secretarial, Mgmt

2 weeks ago

Kuala Lumpur, Malaysia British American Tobacco Full time

**BAT is evolving at pace - truly like no other organisation.**

**To achieve the ambition, we have set for ourselves, we are looking for colleagues who are ready to live our ethos every day. Come be a part of this journey**

**BAT MALAYSIA** **IS LOOKING FOR AN ASSISTANT COMPANY SECRETARY**

**SENIORITY LEVEL**:Executive Level

**FUNCTION**: Legal & External Affairs

**SALARY RANGE**:Basic salary + excellent benefits + market leading bonus

**LOCATION**:Damansara City, KL

**ROLE POSITIONING AND OBJECTIVES**
- Provision of company secretarial services and support to British American Tobacco (Malaysia) Berhad (“BATM”) and its subsidiaries (“BATM Group”).
- Assist the Senior Legal Counsel and Company Secretary and promote governance of the BATM Group and ensure compliance with company secretarial matters.
- Assist the Senior Legal Counsel and Company Secretary on liaising with the Directors and internal stakeholders of the BATM Group on all company secretarial matters.

**Reports to**:Senior Legal Counsel & Company Secretary

**Reporting Level**:Manage Self & Others

**Geographic Scope**:Direct Reporting Business Units

**WHAT YOU WILL BE ACCOUNTABLE FOR**
- Assists the Senior Legal Counsel and Company Secretary in all company secretarial matters related to BATM Group, including preparing for Board and Board committee meetings, minutes, company resolutions and circulars, making the relevant announcements to Bursa Malaysia Securities Berhad (“Bursa Securities”), filing of documents with the Companies Commission of Malaysia (“CCM”), proper maintenance of all statutory registers, records and minutes book, ensuring conformance to the Main Market Listing Requirements (“MMLR”) of Bursa Securities, the Companies Act 2026, Capital Market and Services Act 2007, internal policies and the Constitution of the respective companies.
- Interfaces with BATM’s share registrar in the administration of share registration functions, payment of interiM/Final dividends, remittances of unclaimed dividends to Bank Negara and attending to all enquiries from shareholders on relevant matters.
- Assists in the preparation of BATM’s annual report by preparing the timetable. To ensure BATM’s annual report in compliance with MMLR, adoption of Malaysian Code of Corporate Governance and MSWG Scorecard for the project and co-ordinates with the annual report team and the share registrar in order to achieve timely production and final release of annual report to the shareholders.
- Contributing in the preparation of the annual shareholders meetings and any other extraordinary shareholders meetings that may be convened from time to time.
- Liaises with Bursa Securities, CCM and other regulatory bodies on company secretarial matters if the need arises.
- Keeps abreast with changes to the MMLR of Bursa Securities and the Companies Act 2016 on company secretarial matters to ensure that BATM Group is in compliance with changes.
- Plan and prepare company secretarial yearly budget, governance project and cycle plan.
- Liaises with the auditors, lawyers, external advisers and other relevant governmental/statutory authority as and when necessary on company secretarial matters.
- Performs, manages or assists in all other work related to the above though not specifically outlined as may from time to time be notified by the Senior Legal Counsel and Company

**CAN THIS BE YOUR FUTURE ROLE?**
- Ability to build a strong working relationship and common respect to the collaborator.
- Enjoy working in a fast-paced multinational environment.

**ESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE**
- ICSA or other professional qualification or recognised degree with at least 5 years’ experience in company secretarial matters and possesses a recognised company secretarial license.
- Proficient in English and Bahasa Malaysia.
- Computer-literate.
- Possess strong writing, interpersonal and communication skills.
- Adaptable to handle matters on an independent basis and to work under pressure.
- Team player and able to work with stakeholders at all levels.
- Proactive, organised, resourceful and cost conscious.
- Possess strong writing, drafting, interpersonal and communication skills

**WE ARE BAT**

At BAT we are committed to our Purpose of creating A Better Tomorrow. This is what drives our people and our passion for innovation.

**See what is possible for you at BAT.**
- Global Top Employer with 53,000 BAT people across more than 180 markets
- Brands sold in over 200 markets, made in 44 factories in 42 countries
- Newly established Tech Hubs building world-class capabilities for innovation in 4 strategic locations
- Diversity leader in the Financial Times and International Women’s Day Best Practice winner
- Seal Award winner - one of 50 most sustainable companies

**BELONGING, ACHIEVING, TOGETHER**

Collaboration, diversity and teamwork underpin everything we do here at BAT. We know that collaborating with colleagues from different backgro

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