Company Secretary

**Position: Company Secretary/Corporate Secretarial Executive**

**Location**:Kuala Lumpur, Malaysia

**Headcount(s)**:1

**Job Type**:Permanent/Full-Time

**Job Summary**

We are seeking a Company Secretary/Corporate Secretarial Executive to join our team in Kuala Lumpur. This role offers an opportunity to work in a collaborative environment where you will play a vital role in supporting our clients.

The main duties for this role are to carry out Corporate secretarial services for our clients, which include prepare directors' / members' resolutions, Annual Return, filing statutory forms with SSM, attend to clients and all other corporate secretarial matters.

**Key Role & Responsibilities**
- Providecompany secretarial services to a wide range of client companies.
- Update and maintain as well as take custody (if applicable) of all relevant statutory records, books, forms and documents by ensuring all documents are updated and being stored in SharePoint for data integrity.
- General administrative work and filing of documents.
- Ensure progress of all tasks is updated in the individual monitoring list.
- Perform corporate and secretarial duties (i.e. incorporation, prepare board resolutions and minutes, etc.)
- E-Meet clients and provide general advice on compliance requirements
- Ensure all corporate secretarial duties, including company incorporation, annual filing, striking
- off, preparation of directors’/shareholders’ resolutions, share allotment and/or share transfers, and amendments to the company constitution for ongoing corporate secretarial matters for clients, are in compliance with legislative and regulatory requirements by SSM.
- Monitor deadlines and ensure timely submission of statutory forms, returns, and annual filings.
- Prepare detailed compliance reports and present findings or updates to management
- Undertake special assignments, ad-hoc functions and related duties assigned from time to time.

**Qualifications & Requirements**
- Part Qualification of ICSA, MAICSA, MACS, company secretarial practice or Corporate Secretary Management (Note: This is not an administrative, secretarial or personal assistant job).
- **Must**either have a valid LS - Company Secretary License from SSM
- **OR**have a certification and be an Associate or Fellow member (ACG/FCG) of MAICSA (Malaysian Institute of Chartered Secretaries and Administrators) OR ICSA (The Chartered Governance Institute)
- **OR**be a Certified Company Secretary (CCS) and a full member of M.MACS (Malaysian Association of Company Secretaries)
- **OR**be a practicing lawyer (advocate & solicitor of the High Court of Malaya) who is a member of the Malaysian Bar Council and holds a valid practicing certificate (PC)
- Preferably at least 2 years of working experience in a Corporate secretarial field and preferably in professional firms / private limited companies
- Familiar with SSM filing procedures
- Proficient in the Companies Act 2016.
- Required skill(s): Computer literate in Microsoft Office and related Corporate Governance/Corporate Secretarial Software such as MBRS (Malaysian Business Reporting System) and MyCoID (Malaysian Corporate Identity), MyData-SSM, e-Stamping (LHDN), EzBiz (SSM), SSM e-Info / e-Lodgement, DocuSign / Adobe Sign, etc.
- Proficiency in other software such as Viewpoint and other related Corporate Governance/Corporate Secretarial Software, etc is an added advantage but is NOT required.
- Pleasant personality, self-motivated and able to work collaboratively as a team whenever required
- Good organizational skills in relation to documentation and work processes.
- Possesses a strong sense of responsibility, positive disposition, initiative, high integrity and able to work under strict deadlines.
- Good interpersonal skills, team player, yet able to work independently in a fast-paced environment.
- Excellent command of both spoken and written English and Bahasa Malaysia skills.
- Any additional relevant certifications are an added advantage.

**Work Arrangements**
- Location: Office-based in Kuala Lumpur, Malaysia.
- Working Hours:
Monday to Thursday: 9:00 AM - 6:00 PM

Friday: 9:00 AM - 5:30 PM

**What we do to make you successful?**
- Strong and conducive working environment
- Opportunities for career advancement within the company
- Attractive remuneration that commensurate with skill and experience
- Convenient location accessible to public transport

**Salary Range**

**RM3,000 to RM5,000 per month**, **commensurate with qualifications and experience.**

**How to Apply**:
**Additional Application Instructions**:

- Recent passport-sized photograph is mandatory

Pay: RM3,000.00 - RM5,000.00 per month

**Benefits**:

- Health insurance
- Opportunities for promotion
- Professional development

Schedule:

- Day shift
- Monday to Friday

Supplemental Pay:

- Performance bonus

Ability to commute/relocate:

- Kuala Lumpur: Reliably commute or planning to relocate before starting work (preferred)

Application Question