HR and Admin Assistant

1 week ago

Kuala Lumpur, Malaysia AZEO Sdn Bhd Full time

**Role Summary**

As the HR & Admin Assistant, you will support the Chief Talent Officer in managing day-to-day HR and administrative operations. You will be responsible for maintaining employee records, preparing and processing monthly **in-house payroll**, handling statutory compliance, and coordinating year-end income tax documentation. This is a hands-on role suited for someone organized, detail-oriented, and confidential in handling sensitive matters.

**Key Responsibilities**:
**Human Resources Support**
- Facilitate onboarding and offboarding processes, including documentation and induction logistics
- Maintain up-to-date employee records, attendance, and leave tracking
- Prepare HR letters: offer, confirmation, increment, and disciplinary notices
- **Process monthly in-house payroll**: salary, allowances, deductions, unpaid leave, and overtime
- **Handle statutory contributions and compliance**: EPF, SOCSO, EIS, LHDN (PCB), HRDF
- **Prepare and submit Year-End EA Forms** and assist employees with **Borang BE** information
- Maintain HR databases and ensure data accuracy and confidentiality
- Assist with employee engagement and communication initiatives
- Support internal training coordination and performance review logistics

**Administrative Support**
- Manage calendar and meeting arrangements for the Chief Talent Officer
- Coordinate general office administration (supplies, equipment, vendor support)
- Maintain proper digital and physical filing systems
- Assist in travel bookings, claim submissions, and internal event arrangements
- Prepare reports, minutes, and presentation materials when required

**Requirements**:

- Diploma or Degree in Human Resources, Business Administration, or related fields
- 1-3 years of experience in HR or administrative roles; **experience in in-house payroll is required**:

- Solid knowledge of Malaysian statutory regulations (EPF, SOCSO, EIS, LHDN, HRDF)
- Experience in preparing **EA Forms** and **basic income tax documentation (Borang BE)**:

- Proficient in Microsoft Excel; knowledge of payroll software is a plus
- Good command of English and Bahasa Malaysia; Mandarin is an added advantage
- Meticulous, trustworthy, and able to manage confidential information
- Proactive, efficient, and a team player with strong communication skills

**What You’ll Gain**
- Full exposure to HR operations including payroll, tax, and compliance
- Close mentorship from the Chief Talent Officer
- Career development opportunities through internal and external training

**Job Types**: Full-time, Permanent, Contract
Contract length: 3 months

Pay: RM2,500.00 - RM3,500.00 per month

**Benefits**:

- Opportunities for promotion
- Professional development

Schedule:

- Monday to Friday

Supplemental Pay:

- Performance bonus

**Language**:

- , read and write Mandarin Language (preferred)

Work Location: In person

  • Admin Executive

    2 weeks ago

    Kuala Lumpur, Malaysia Admin Executive Full time

    Job Highlights - South East Asia’s Leading Payment Company - Medical, Dental and Optical Benefits - Accessible by Public Transportation **Job Description**: **Get to know the role and the day-to-day activities**: - Handle all aspects of daily Administrative functions for the Company, including general office maintenance. - Assist in general purchase of...

  • HR & Admin Assistant

    2 days ago

    Kuala Lumpur, Malaysia Opus Asset Management Full time

    Job Purpose: The HR & Admin Assistant will support the HR & Admin Manager in various administrative and human resources tasks. This role is essential for ensuring smooth operations within the HR department and providing administrative support to other departments as needed. Key Responsibilities: - Assist in the recruitment process, including posting job...

  • HR & Admin Executive

    43 minutes ago

    Kuala Lumpur, Kuala Lumpur, Malaysia HLH BUILDING AND CONSTRUCTION SDN BHD Full time

    HR & Admin ExecutiveHLH Building & Construction Sdn. Bhd.Location: Publika Solaris Dutamas / Mont Kiara, Kuala LumpurEmployment Type: Full-Time⸻About UsHLH Building & Construction Sdn. Bhd. is a fast-growing company specializing in building construction and commercial fit-out projects across Malaysia.We're looking for a reliable and organized HR & Admin...

  • hr & admin assistant

    2 days ago

    Kuala Lumpur Centre, Kuala Lumpur, Malaysia SEMIR INTERNATIONAL MALAYSIA SDN. BHD. Full time 30,000 - 40,000 per year

    Job Summary:The HR & Admin Assistant is responsible for providing day-to-day support in all HR and administrative functions, ensuring smooth operations in employee management, statutory compliance, and office administration. This position plays a key role in maintaining accurate employee records, handling payroll data, and supporting HR initiatives and...

  • HR Admin

    2 weeks ago

    Kuala Lumpur, Malaysia Bubu Resort Sdn Bhd Full time

    HR ADMIN (1 PERSON) Assist with recruitment tasks (posting jobs, arranging interviews, etc.). Maintain and update employee records and HR database. Prepare HR documents such as offer letters, warning letters, and memos. Ensure timely compliance with local statutory payments & reporting submission such as income tax, EPF, SOCSO,EIS and HRDF Manage...

  • HR/admin Assistant

    1 week ago

    Kuala Lumpur, Malaysia Powertech M&E Sdn Bhd Full time

    **Join Our Team as an Admin/HR Assistant!** Are you detail-oriented and proactive? We’re looking for an Admin/HR Assistant to support our team with various administrative tasks at our office in **Diamond Square, off Jalan Gombak, 53000 Kuala Lumpur**. **Key Responsibilities**: - Manage the renewal of contract agreements and prepare proposals. - Renew...

  • HR & Admin Assistant

    1 week ago

    Kuala Lumpur, Malaysia Geowell Sdn Bhd Full time

    **JOB DESCRIPTION**: - Maintain employee records (soft and hard copies) - Update HR databases (e.g. new hires, resign employees, and leaves) - Assist in payroll preparation by providing relevant data, like absences, bonus and leaves - Prepare paperwork for HR policies and procedures - Process employees’ requests and provide relevant information -...

  • HR & Admin (Assistant Manager - Manager)

    1 week ago

    Kuala Lumpur, Malaysia HUMANICA PUBLIC CO., LTD. Full time

    **HR & Admin (Assistant Manager - Manager)** **Company Description** Humanica is a leading Human Resources technology solutions provider in South East Asia with its head office in Bangkok, Thailand. The company has regional offices in Indonesia, Singapore, Malaysia, Vietnam, and Philippines. Humanica combines its world-class HRIS software, Workplaze, with...

  • HR Admin Assistant

    4 days ago

    Kuala Lumpur, Malaysia Weera Empire Sdn Bhd Full time

    HR Responsibilities - Assist in onboarding process: Collect documents, prepare onboarding kits/checklists, and ensure HR files are updated. - Draft standard letters: e.g. confirmation letters, extension letters, warning letters. - Maintain and organize digital staff records. - Help update HR trackers (e.g. leave records etc). - Follow up with staff on...

  • HR & Admin Assistant

    4 days ago

    Kuala Lumpur, Malaysia The BIG Group Full time

    **DUTIES & RESPONSIBILITIES** - Assist with day to day operations of the HR functions and duties. - Provide clerical and administrative support. - Maintain payroll information by collecting, calculating and entering data to ensure accurate and timely processing. - Process documentation and prepare reports relating to personnel activities (staffing,...