HR and Account Admin

4 days ago

Johor Bahru, Malaysia Marzuki Mahadi Architect Full time

**Job Title: HR & Account Admin**

Handle staff attendance, petty cash, expenses, and invoicing support in a stable long-term administrative role.

**Company Overview**:
With over 30 years of practice, **Marzuki Mahadi Architect** delivers innovative and sustainable design solutions across residential, commercial, and public projects. We are committed to excellence, client satisfaction, and building a strong support team for our operations and projects.

**About the Role**:
We are seeking a **HR & Account Admin** to join our practice in Johor Bahru. This role focuses on attendance recording, petty cash and expense handling, and invoicing support. High discipline, reliable attendance, and consistency are essential.

**Key Responsibilities**:

- Record and monitor staff attendance and movement (leave, site visits, meetings).
- Manage petty cash transactions and office/general expense claims.
- Maintain records of supplier invoices, purchase orders, and payment schedules.
- Prepare and issue e-invoices (training provided).
- Liaise with the accounting firm by providing organized monthly expense records.
- Maintain and update filing systems (physical & digital).
- Manage office supplies and liaise with vendors/service providers.
- **Work closely with the Director to ensure submission targets are met, projects remain on track, and staff performance is properly documented.**

**Requirements**:

- Degree in Business Administration, Office Management, or related field.
- Administrative experience preferred (any industry); exposure to architecture, engineering, or construction will be an advantage.
- Proficient in Microsoft Office (Word, Excel, Outlook); knowledge of basic invoicing systems is an advantage.
- **High discipline, reliable attendance, and consistent work performance are essential.**:

- Detail-oriented, organized, and able to follow procedures accurately.
- Good written and verbal communication skills in English & Bahasa Malaysia.
- Able to work under deadlines and handle multiple tasks.

**What We Offer**:

- Stable, long-term administrative role in a professional architecture practice.
- Supportive team environment and opportunities to grow in responsibility.
- Competitive remuneration.

**Working Hours**:
Monday to Friday, 8:30am - 5:45pm

**Location**:
Johor Bahru, Johor

**Salary**:
Based on experience & qualifications

**Job Types**: Full-time, Permanent

Pay: RM2,500.00 - RM3,000.00 per month

**Benefits**:

- Opportunities for promotion
- Professional development

Ability to commute/relocate:

- Johor Bahru: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

Work Location: In person

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