Facility Admin

1 week ago

Kuala Lumpur, Malaysia Sepadu Group Full time

**Job Title**: Facility Admin

**Department**: Facilities Management

**Reports To**: Facilities Manager

**Location**: Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

**Summary**:
The Facility Admin will assist in the daily operations of facilities management services, supporting the smooth functioning of the office environment. This role involves coordinating with building management, vendors, and the internal Facilities Management team to ensure the office is well-maintained, safe, and functional. The Facility Admin will also handle administrative tasks related to the facilities, including record-keeping, scheduling, and communication.

**Key Responsibilities**:
**Site Management**
- Provide on-site support to maintain a positive relationship with building management and tenants.
- Assist with regular inspections of the office space to identify maintenance needs or safety hazards.
- Help coordinate maintenance activities, including preventive, reactive, and planned repairs.
- Support vendor and contractor management, ensuring services are delivered on time and within budget.
- Handle tenant requests and ensure timely resolution.

**Asset Management**
- Maintain an up-to-date inventory of office equipment, furniture, and systems.
- Assist with managing the lifecycle of building assets, including repairs, replacements, and upgrades.
- Conduct periodic audits to ensure assets are appropriately utilized and maintained.

**Security**
- Support the implementation of security protocols, including access control and visitor management.
- Assist with managing relationships with security personnel or contractors.
- Respond to and document security incidents, as required.

**EHS (Environment, Health, & Safety)**
- Ensure compliance with EHS regulations and standards.
- Support the development of EHS programs, including safety training and incident reporting.
- Assist with EHS audits, safety inspections, and emergency preparedness planning.

**Qualifications and Skills**:

- Diploma or Bachelor's degree in facilities management, business administration, or a related field is preferred.
- Minimum of 1-3 years of experience in facilities administration or a related role, preferably within an office environment.
- Strong organizational and administrative skills.
- Good problem-solving skills and attention to detail.
- Strong communication skills and a customer-focused attitude.
- Ability to work independently and as part of a team.

**How to Apply**

Disclaimer: This job advertisement is not intended to be an exhaustive list of all duties and responsibilities of the position. The employee may be required to perform other duties as assigned.

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