Admin Assistant

3 days ago

Rawang, Selangor, Malaysia Segi Perkasa M Sdn Bhd Full time

Job Scope

The Admin Assistant plays a key supporting role in ensuring the smooth day-to-day operations of the office and acts as the first point of contact for visitors and callers. This position involves a blend of administrative, clerical, and front-desk duties.

Key Responsibilities

1. Front Desk Duties

  • Greet and attend to walk-in visitors, clients, and vendors professionally.
  • Handle incoming phone calls, emails, and general inquiries, and route them to the appropriate personnel.
  • Maintain a clean and welcoming reception area.

2. Administrative Support

  • Assist in preparing documents, reports, quotations, and project-related paperwork.
  • Handle general filing (physical and digital), data entry, and document organization.
  • Manage office supplies inventory and place orders as required.
  • Coordinate courier services, incoming/outgoing mail, and deliveries.

3. Project Coordination Support

  • Assist project teams with administrative tasks such as job sheet preparation, timesheet compilation, or report formatting.
  • Help track project documentation (e.g., permits, job safety sheets, MSDS, service reports).
  • Liaise with suppliers or subcontractors for documentation or follow-ups when instructed.

4. HR & Accounts Support (Light)

  • Support basic HR functions such as attendance tracking, leave record updates, and scheduling interviews.
  • Assist in submitting claims, invoices, or petty cash summaries to the accounts department.

5. Office Coordination

  • Assist in coordinating meeting schedules, booking travel arrangements, or preparing refreshments during company meetings.
  • Support any ad-hoc tasks from management or senior staff as needed.

Other Notes

  • This position is expected to handle multiple responsibilities and prioritize tasks in a dynamic, project-based environment.
  • Job responsibilities may be adjusted from time to time to suit the evolving needs of the company.

Job Type: Full-time

Pay: RM2, RM2,500.00 per month

Benefits:

  • Free parking
  • Maternity leave
  • Opportunities for promotion
  • Professional development

Work Location: In person

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