Account Administrator

2 days ago

Kuala Lumpur, Kuala Lumpur, Malaysia OUS Group Full time 40,000 - 80,000 per year

Administrator / Account Administrator

Job Description

We are seeking a proactive and detail-oriented Administrator with strong accounting support capabilities to join our team. This hybrid role combines general administrative duties with account administration responsibilities to ensure smooth office operations and accurate financial coordination.

Key Responsibilities:


Administrative Duties

  • Coordinate office activities and operations to ensure efficiency and compliance with company policies
  • Manage agendas, travel arrangements, and appointments
  • Handle phone calls and correspondence (emails, letters, packages, etc.)
  • Manage diaries, book meeting rooms, and arrange conference facilities
  • Maintain and update statutory documents; provide support to the department
  • Monitor and replenish office supplies; place orders when necessary
  • Submit timely reports and prepare presentations/proposals as assigned
  • Assist colleagues and support cross-functional tasks as needed


Account Administration Duties

  • Assist in preparing and verifying payment vouchers, invoices, and supporting documents
  • Liaise with internal departments and external vendors on billing and payment matters
  • Maintain accurate records of financial transactions and filing systems
  • Support monthly reconciliation and reporting processes
  • Coordinate with the finance team to ensure timely submission of claims and expense reports
  • Monitor petty cash usage and perform basic bookkeeping tasks
  • Ensure compliance with accounting procedures and company financial policies

Requirements:

Diploma/Degree in Business Administration, Accounting, or a related field

2 to 4 years of working experience in administration or account support

Excellent command of English (verbal and written)

Fluency in Mandarin (spoken and written) is an added advantage

Proficient in Microsoft Office; Excel Pivot Table knowledge is a plus

Strong organizational skills and attention to detail

Ability to multitask and work independently in a fast-paced environment

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