Accounts & Administrative Assistant

2 days ago

Kuala Lumpur, Kuala Lumpur, Malaysia ANDRITZ Full time 30,000 - 60,000 per year

Job description:

Key Responsibilities

  • Process accounts payable (AP) invoices in the accounting system, ensuring accurate coding and timely entry
  • Collate and distribute invoices and statements via email
  • Maintain organized filing systems—both physical and digital—for payment vouchers, invoices, and corporate records
  • Digitize invoices and supporting documents for verification and approval workflows
  • Review supporting documentation (e.g., purchase orders, delivery orders, goods received notes, contracts) to ensure completeness before invoice processing
  • Assist in monthly financial reporting and account reconciliations
  • Manage daily office operations, ensuring smooth functioning of facilities, equipment, and supplies
  • Liaise with vendors, contractors, and service providers for office maintenance and utilities
  • Arrange accommodation and refreshments for guests
  • Coordinate courier services, incoming/outgoing mail, and document distribution
  • Handle visitor management, including hospitality and meeting room setup
  • Perform other ad-hoc duties as assigned by management

Qualifications


•    Diploma or degree in Accounting, Finance, Business Administration, or related field


•    Minimum 1–2 years of relevant working experience in accounting/administrative roles.


•    Proficient in Microsoft Office familiar with accounting software (AutoCount software will be an added advantage) 
•    Good communication skills in English and Bahasa Malaysia


•    Able to communicate clearly, both verbally and in writing, with colleagues, management, and external clients. This includes the      ability to convey financial information tactfully and accurately.  


•    Strong attention to detail and accuracy in handling data


•    The ability to identify issues in ledgers or administrative processes and find appropriate solutions.


•    Flexibility to handle changing priorities, work under pressure, able to adjust to changing priorities, new technologies, or unexpected situations in a fast-paced work environment.


•    Handling inquiries and providing support to clients or vendors with professionalism and efficiency


•    Able to work independently and as part of a team 


•    Positive attitude and willingness to learn

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