Senior HR Executive

Charterhouse Malaysia is looking for an experienced Senior HR Executive to join our HR team in Kuala Lumpur, Malaysia. This role presents a rare opportunity for an outstanding Human Resource professional to contribute towards the success of a highly progressive, future focused school, with a supportive leadership team who want to see you develop and succeed.

Main Responsibilities

1.Recruitment, Hiring, and On-boarding

• Advertise and conduct preliminary interviews for all staff positions and make recommendations to HODs on shortlists for hire.
• Oversee all aspects of new hire transition to ensure smooth on-boarding process.
• Work with the HOD's & Headteacher on hire of Teacher & Support Staff in establishing step placement prior to offer of employment.
• Prepare and provide orientation packages, movement assistance, and other pertinent relocation information to Teacher & Support Staff during onboarding and off-boarding process (recruitment, repatriation, and termination of contracts)
• Update and maintain a database on a pool of Teacher & Support Staff for all divisions.
• Oversee the preparation of mid-term and new contracts on an annual basis.
• Maintain up-to-date staff personal files and databases for completion of surveys or audits and/or for official school reports.
• Working permit application through ESD portal. (Employment Pass / Dependent Pass / Short Term and Long Term Pass).

2. Compensation & Benefits

• Help to develop a long-term strategy for compensation.
• Review and recommend salary and benefit policies on an annual basis or as and when required.
• Review salary increments upon consultation with Finance, HR & Operation Manager and Headteacher ; issue appropriate letters of increments/promotions to staff.
• Prepare budget projections for recruitment, repatriation, and home leave.
• Liaise with HODs/Employee and monitor the calculation of income tax deductions, tax allowances, and the verification of residency requirements.
• Liaise with HODs/Employee on matters related to the registration and withdrawal process of the Expatriate Provident Fund for faculty members.
• ·Enroll and de-enroll all employees for all insurance coverage.
• Administer benefit programs and plans such as health, dental, pension, medical and long term disability.
• Act as school liaison with the health insurance provider.
• Administer payroll management and its related functions

3.Regulations & Procedures:

• Work with the HODs and Headteacher to adapt the school's staffing strategy to support CHM Strategic Plan.
• Regularly review and revise Employee Handbook for smooth implementation of policies and guidelines.
• Update and publish Employment Packages at the beginning of each school year.
• Ensure policies instituted by the Board of Directors conform to the requirements of Malaysian Law (EPF, TAX, SOCSO, The Employment Act & Industrial Relations Act) for all staff.
• Monitor e-leave in Kakitangan portal.

4.Training, Growth, and Performance Management

• Staff training plans and budgets effectively.
• Inform HODs about training opportunities and organize appropriately within budgets allotted
• Ensure that all staff trainings are updated and recorded in the HRMS system for review by HODs during year-end evaluation exercise.
• Collect year-end faculty evaluation reports from HODs for filing purposes and maintain database on levels of supervision.
• Provide advice, guidance, and support in areas of discipline, job enhancement, promotion, job transfers and job reassignments.
• Assist in conduct investigations and institute discipline hearings for cases of dismissals or termination, when necessary.

5. School Culture

• Assist in the organization of annual social events, where applicable.
• Contribute to the development of a positive working environment for all employees.
• Ensure that policies, procedures, and expectations for all staff are both transparent and consistently applied.
• Maintain open communication with employees to understand and promote the positive engagement of all faculty and staff.

Qualifications:

• Bachelor Degree in Human Resources / Administration or Psychology/ Industrial Relations
• Proficient in Microsoft Excel and payroll software
• Minimum of 5 year's work experience  in the related field is required for this position.
• Experience in school environment will be an added advantage.
• Good command of both written and spoken English is essential.