hr admin

1 day ago


Semenyih, Selangor, Malaysia SEMS SDN BHD Full time

Job Summary

The HR Administrator supports daily human resources operations in a manufacturing environment, ensuring efficient workforce administration, compliance with labor laws, and smooth coordination between management and shop-floor employees. This role focuses on employee records, attendance, payroll support, recruitment coordination, and HR compliance.

Key Responsibilities HR Administration

  • Maintain accurate employee records (personnel files, contracts, IDs, licenses).
  • Manage attendance, shift schedules, leave records and overtime data.
  • Support payroll processing by providing accurate attendance and employee data.
  • Administer onboarding and offboarding processes, including documentation and orientation.

Recruitment & Staffing Support

  • Coordinate recruitment activities such as posting vacancies, screening resumes and scheduling interviews.
  • Assist with hiring documentation, offer letters and employment contracts.

Compliance & Labor Relations

  • Ensure compliance with labor laws, factory acts, health & safety regulations and company policies.
  • Maintain statutory records and assist with audits and inspections.
  • Support disciplinary procedures, grievance handling and employee relations activities.
  • Coordinate with OSH teams to support safety training and compliance records.

Training & Development

  • Maintain training records and certification documentation.
  • Assist in organizing employee training programs, inductions and skill development initiatives.

Qualifications & Requirements

  • Bachelor's degree in human resources, Business Administration or related field.
  • 2–5 years of HR administrative experience, preferably in a manufacturing or industrial environment.
  • Knowledge of labor laws, factory regulations and shift-based workforce management.
  • Proficiency in MS Office and HR2000 payroll systems.

Skills & Competencies

  • Strong organizational and documentation skills.
  • Good communication and interpersonal skills.
  • Ability to handle confidential information with discretion.
  • Problem-solving skills and attention to detail.
  • Ability to work in a fast-paced manufacturing environment.

Working Conditions

  • Factory/plant-based role with interaction across departments.
  • May require shift coordination or occasional extended hours during audits or peak production periods.

Working Hours:

  • Monday to Friday: 8:00am - 5:00pm
  • Saturday: 8:00am - 1:00pm

Job Type: Full-time

Pay: RM1, RM2,000.00 per month

Benefits:

  • Opportunities for promotion
  • Professional development

Ability to commute/relocate:

  • Beranang : Reliably commute or planning to relocate before starting work (Preferred)

Experience:

  • Administrative: 1 year (Required)

Willingness to travel:

  • 100% (Preferred)

Work Location: In person


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