HR Assistant
14 hours ago
Job Summary
The Human Resource Assistant supports the HR department in delivering efficient human resource services within a manufacturing environment. The role focuses on administrative support, employee records management, recruitment assistance, timekeeping coordination, and compliance with labor and safety regulations. The HR Assistant plays a key role in supporting a productive, safe, and compliant workforce.
Key Responsibilities
Recruitment & Onboarding
- Prepare employment contracts, offer letters, and onboarding documents
- Coordinate new employee orientations and plant induction programs
Employee Records & HR Administration
- Maintain accurate employee files (personal data, attendance, contracts, evaluations)
- Handle employee inquiries regarding policies, benefits, and procedures
Timekeeping & Payroll Support
- Collect and verify timekeeping records, shift schedules, and overtime data
- Assist payroll processing by preparing attendance and leave reports
- Coordinate with production supervisors on attendance and shift changes
Foreign Worker Management
- Monitor foreign worker permit renewal
- Arrange for FOMEMA medical check-up
- Submit for renewal of application through the ELPKS system
Compliance & Safety Support
- Ensure compliance with labor laws, company policies, and manufacturing regulations
- Assist in tracking mandatory trainings (safety, PPE, machine operation)
- Support audits and inspections related to HR and labor compliance
General HR/Admin Support
- Support in administrative scope such as waste management, payments for utilities, back-up for receptionist, Prepare HR reports and documentation as required
- Managing chemical usage inventory and record keeping
- Support HR projects such as company event and etc
- Perform other HR-related duties as assigned
Qualifications & Skills
Education
- Minimum Diploma in Human Resource Management, Business Administration, or related field
Experience
- 1–2 years of HR or administrative experience (manufacturing experience preferred)
- However, fresh graduates are encourage to apply
Skills & Competencies
- Familiarity with timekeeping and payroll systems
- Strong organizational and record-keeping skills
- Effective communication and interpersonal skills
- Ability to handle confidential information with integrity
- Proficient in MS Office and HR software
Job Types: Full-time, Permanent, Fresh graduate
Pay: RM1, RM2,500.00 per month
Benefits:
- Free parking
- Health insurance
- Maternity leave
- Opportunities for promotion
- Professional development
Work Location: In person
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