hr & admin executive/assistant

1 day ago

Kuala Kubu Baharu, Selangor, Malaysia PICASO COSMETIC SDN BHD Full time 24,000 - 36,000 per year

Human Resources Functions

  • Manage end-to-end recruitment process — job posting, screening, interview coordination, and onboarding.
  • Maintain and update employee personal files, HR records, and HR database (attendance, leave, performance, etc.).
  • Prepare offer letters, employment contracts, confirmation letters, and other HR-related documentation.
  • Handle payroll preparation, overtime claims, leave calculations, and statutory contributions (EPF, SOCSO, EIS, PCB).
  • Coordinate staff training, performance appraisal, and career development activities.
  • Support disciplinary and grievance handling procedures, ensuring proper documentation and confidentiality.
  • Ensure compliance with labor laws and company HR policies.
  • Monitor staff attendance, punctuality, and leave applications.

Administrative Functions

  • Handle Aeon B2B Commerce System to Validate, Modify Order.
  • Oversee general office administration — stationery, utilities, office equipment, and maintenance.
  • Manage company assets and ensure proper safekeeping of documents, keys, and confidential files.
  • Handle incoming/outgoing correspondence, emails, and courier services.
  • Assist in organizing company events, meetings, and travel arrangements.
  • Liaise with suppliers, contractors, and service providers for office operations and maintenance.
  • Ensure compliance with company procedures and maintain a safe and efficient workplace.

Requirements:

  • Diploma/Degree in Human Resource Management, Business Administration, or related field.
  • Minimum 2–3 years of working experience in HR and administrative roles.
  • Knowledge of Malaysian Employment Act and HR best practices.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint).
  • Excellent communication, interpersonal, and organizational skills.
  • High attention to detail, confidentiality, and professionalism.
  • Ability to work independently and multitask in a fast-paced environment.

Job Types: Full-time, Permanent

Pay: RM2, RM3,000.00 per month

Benefits:

  • Maternity leave
  • Opportunities for promotion
  • Professional development

Work Location: In person

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