Account and HR Administrator

2 days ago


Kuala Lumpur Centre Kuala Lumpur, Malaysia Marco Creative Cuisine Full time 30,000 - 90,000 per year

Role Overview: The Accounts and HR Administrator will play a critical role in ensuring smooth financial and human resource operations. This position involves managing accounts payable tasks, updating sales and payment records, resolving supplier invoicing issues, and handling HR-related reporting, payroll and claims. The ideal candidate is detail-oriented, proficient in accounting and HR software, and capable of multitasking in a fast-paced environment.

Key Responsibilities:


• Invoice Management: Accurately key in vendor invoices into accounting software (e.g.Xero) and ensure timely processing and payments.


• Sales and Payment Updates: Record and update daily sales transactions, including cash and credit card payments, ensuring accurate reconciliation of financial records.


• Credit Card Sales Reconciliation: Verify and reconcile credit card transactions, ensuring alignment with bank statements and resolving discrepancies promptly.


• Supplier Communication: Liaise with suppliers to address invoice-related issues, such as discrepancies, missing documentation, or payment disputes, maintaining professional relationships.


• Staff Attendance Reporting: Generate accurate attendance reports using HR systems (e.g., BambooHR, Workforce), tracking employee hours, leave, and overtime for payroll purposes.


• Claims Filing: Process and file staff-related claims, including expense reimbursements, medical claims, or other benefits, ensuring compliance with company policies and local regulations (e.g., Malaysia's Employment Act 1955).


• Record Keeping: Maintain organized and confidential records for both financial transactions and employee data, ensuring compliance with audit and regulatory requirements.


• Ad Hoc Tasks: Support additional administrative duties as needed, such as preparing financial or HR reports for management review.

Qualifications:


• Diploma or degree in Accounting, Business Administration, Human Resources, or related field.


• Minimum 1–2 years of experience in accounts payable, bookkeeping, or HR administration.


• Proficiency in accounting software (e.g.Xero) and HR systems.


• Strong communication skills for supplier interactions and internal coordination.


• High attention to detail, organizational skills, and ability to handle confidential information.


• Familiarity with Malaysia's Employment Act 1955 and financial compliance standards (preferred).

Work Schedule: Full-time, 5 days a week.



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