Executive, Operations

1 day ago

Subang Jaya, Selangor, Malaysia Cuckoo International (MAL) Sdn Bhd Full time 24,000 - 48,000 per year

Executive, Operation (Company Planning)

POSITION OVERVIEW

We're looking for someone organised, responsible, and calm under pressure to support our company planning operations for the CUCKOO team. This role involves handling essential paperwork, preparing internal documents, managing regulatory submissions, and helping to keep everything running smoothly behind the scenes. If you enjoy structured tasks, have an eye for detail, and communicate clearly without needing the spotlight - this might be your kind of role

MAIN RESPONSIBILITIES

  1. Regulatory Support & Documentation

  2. Prepare, track, and submit regulatory documents, especially for SIRIM applications and certifications.

  3. Maintain proper documentation for government-related submissions and follow up on inspection timelines.

  4. Liaise confidently with officers from SIRIM or other regulatory bodies for site visits, clarifications, and follow-ups.

  5. Administrative Operations

  6. Prepare and manage internal forms (e.g., approval, travel, payment) with accuracy and timeliness.

  7. Coordinate and monitor purchase orders, ensuring proper documentation throughout procurement workflows.

  8. Track shipment arrivals and provide timely updates to relevant teams.

  9. Internal Collaboration & Process Compliance

  10. Serve as an administrative backbone to the CUCKOO team in all internal initiatives.

  11. Support the preparation of reports, presentations, and other planning-related paperwork.
  12. Ensure smooth process flow and discipline: from form submission to audit-readiness.

QUALIFICATION, EXPERIENCE & SKILLS REQUIRED

Academic Education: Diploma or Bachelor's degree in Business Administration, Operations Management, or a related field.

Language Proficiency: Proficient in English, Mandarin, Malay (spoken & written). We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.

Professional Experience: Fresh graduates are encouraged to apply.

Technical & Management Skills:

  • Detail-oriented and highly organized.
  • Proficient in Microsoft Excel, PowerPoint, and Google Workspace tools.
  • Strong communication and coordination skills — comfortable dealing with both internal teams and external officers.
  • Responsible, proactive, and able to manage multiple tasks under tight deadlines.

Others:

  • Full-time position.
  • Own transport required: occasional travel to our distribution hub or governance office is expected to support documentation and audit coordination (travel is claimable).

ADDITIONAL INFORMATIONS

You'll be part of a dynamic team that values clarity, reliability, and results. This is a great opportunity to learn operations, logistics, and compliance workflows from the ground up. Your role will play a crucial part in supporting our planning function and making things work behind the scenes.

Work Location : Level 13B, Subplace Boulevard, Pusat Komersil Vestland, No. 6, Jalan Juruanalisis U1/35, Seksyen U1, 40150 Shah Alam, Selangor.

Working Hours : 08:30am - 5:30pm

Job Types: Full-time, Permanent, Fresh graduate

Pay: RM2, RM3,000.00 per month

Benefits:

  • Dental insurance
  • Health insurance
  • Opportunities for promotion
  • Professional development
  • Vision insurance

Application Question(s):

  • How much notice are you required to give your current employer?
  • How old are you?

Language:

  • Mandarin (Preferred)

Location:

  • Subang Jaya (Preferred)

Work Location: In person

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