Personal Assistant

2 weeks ago

Johor Bahru, Johor, Malaysia Big Pharmacy Healthcare Sdn Bhd Full time 20,000 - 60,000 per year

Job Description

  • Responsible for managing the Superior's daily calendar
  • To demonstrate flexibility and make any adjustment and prioritization from any last-minute changes
  • Attending and participating in meetings that the Superior requested to prepare reports and take down meeting notes
  • Delivery of assignments and initiatives on behalf of the Superior
  • Perform secretarial duties when needed such as arranging appointments, making hotel and flight reservations & scheduling trips for business related matters
  • Maintaining confidential documents and records pertaining to the Superior's work.
  • Prepare monthly sales report, store google review report and any report or presentation assigned by Superior.
  • Checking Southern Region stores signboard functionality/condition and corridor lighting & to follow up with HQ Project team to ensure it has repaired
  • Ensuring stores complete their daily store task checklist and prepare this monthly checklist template
  • Follow up with stores on feedback/input required by HQ (e.g. POSM checklist, price survey, product display photos, hanging mobile displays, training submission)
  • Follow up on outstanding tasks with respective AMs/AAMs to ensure deadlines are met
  • Process claim on behalf of the Superior
  • Prepare monthly work schedule, tracking and approving driver's overtime claims
  • Processing Director's resolutions from Headquarter
  • Involve in store audits and preparing presentation for store's meeting
  • To undertake any additional duties as directed by the Superior

Job Specifications

  • Candidates must possess at least a Diploma, Advanced/Higher/Graduate Diploma, Studies/Administration/Management, Secretarial or equivalent.
  • At least 1 -2 year(s) of working experience in the related field is required for this position.
  • Proficient in writing and speaking in English, Bahasa Malaysia and Mandarin (or any Mandarin dialect)
  • Have a positive personality, can do attitude, trustable & reliable.
  • Comprehensive understanding of office management systems and applications
  • Exceptional planning and time management skills
  • Excellent verbal and written communication skills
  • Ability to handle confidential information with discretion
  • Pleasant disposition with good interpersonal and communication skills to interact effectively at all levels
  • Able to work independently with minimal supervision
  • Integrity to maintain confidentiality and sensitive matters
  • Familiar with Google and Microsoft  Software applications especially in Words, Excel, PowerPoint
  • Requirement: have own transportation & possess a car driving license
  • Applicants must be willing to travel to Kawasan Perindustrian Tebrau 1, 81100 Johor Bahru, Johor

To know more about the position, let's have a chat Kindly submit your application to

  • Personal Assistant

    3 days ago

    Johor Bahru, Johor, Malaysia Dreamztech (M) Berhad Full time

    Company DescriptionWe suggest you enter details here.Role DescriptionThis is a full-time on-site role for a Personal Assistant specializing in AI Chatbot Software located in Johor Bahru. The Personal Assistant will be responsible for providing executive administrative support, managing schedules and diaries, and handling clerical tasks. The individual will...

  • Personal Assistant

    3 days ago

    Johor Bahru, Johor, Malaysia Dreamztech (M) Berhad Full time

    Company DescriptionWe suggest you enter details here.Role DescriptionThis is a full-time on-site role for a Personal Assistant at Dreamztech (M) Berhad, located in Johor Bahru. The Personal Assistant will be responsible for supporting executive-level staff by managing schedules, coordinating meetings, handling correspondence, and maintaining an organized...

  • Personal Assistant

    2 weeks ago

    Johor Bahru, Johor, Malaysia AGGREGATE PI BIZ MANAGEMENT Full time 30,000 - 60,000 per year

    About the role As a Personal Assistant at AGGREGATE PI BIZ MANAGEMENT', you will be a key member of the team, providing high-level administrative and organisational support to senior executives. This full-time role is based in Johor, offering the opportunity to work closely with company leadership and contribute to the overall success of the business.What...

  • Personal Assistant

    2 weeks ago

    Johor Bahru, Johor, Malaysia Gamut Pro Sdn Bhd Full time 24,000 - 72,000 per year

    1. Daily Schedule Management:· Arrange and manage the Director's daily schedule, including meetings, appointments, and travel arrangements.· Ensure the schedule is well-organized, avoid time conflicts, and promptly remind the Director of important engagements.2. Meeting Arrangement and Coordination:· Schedule internal and external meetings, including...

  • Personal Assistant

    3 days ago

    Johor Bahru, Johor, Malaysia Fuji Electronics Full time

    About the role This is an exciting opportunity to join the Fuji Electronics' (X-PRO) team as a Personal Assistant & Business Development Associate. In this full-time role based in Johor Bahru, Johor, you will provide executive-level support to the senior leadership team while also contributing to the company's new business development initiatives.Company...

  • Personal Assistant

    1 day ago

    Johor Bahru, Johor, Malaysia Netherlands Maritime University College Full time

    Key Responsibilities:Executive Support:Provide high-level administrative support to the Director, including managing schedules, appointments, and travel arrangements.Prepare reports, presentations, and correspondence as required.Handle confidential documents and maintain strict confidentiality in all matters.Serve as the primary point of contact between the...

  • Admin Assistant/ Personal Assistant

    2 weeks ago

    Johor Bahru, Johor, Malaysia Herb & Fashion Sdn Bhd Full time

    About the role We are currently seeking an experienced Admin Assistant/Personal Assistant to join our team at Herb & Fashion Sdn Bhd in Johor Bahru, Johor. This is a full-time position, where you will provide dedicated administrative and personal support to our senior leadership team.What you'll be doingManage the daily calendar, schedule meetings and...

  • Personal Assistant to Director

    1 week ago

    Johor Bahru, Johor, Malaysia Qson Industries(M) Sdn Bhd Full time

    Key Responsibilities:Handle general administrative tasks (filing, data entry, document control, correspondence).Arrange appointments, schedules, and logistics.Support employee onboarding and offboarding (contracts, checklists, briefing materials).Assist with compliance matters related to Malaysian laws and regulations.Provide personal assistance and admin...

  • Internship For Personal Assistant

    2 weeks ago

    Johor Bahru, Johor, Malaysia Vinsure Management Services Full time

    Responsibilities and RequirementsCandidate must possess at least Primary/Secondary School/SPM/"O" Level or higher qualification in any field.Required language(s): Bahasa Malaysia or English or Mandarin is an added advantagePreferably specialized in Secretarial/Executive & Personal Assistant or Business Administration or Banking & Finance equivalent.Speak to...

  • Personal Assistant to CEO

    1 week ago

    Johor Bahru, Johor, Malaysia Dreamztech (M) Berhad Full time

    Requirements:Diploma or Degree in Business Administration / Banking & Finance / Multimedia Design / Marketing / Human Resources2 years working experienceDriving LicenseTravel to different state & country during off office hour and holidayJob Scope:Handle Meeting Minutes, Presentation Slides, Schedule Of Work, Documentation & FillingCoordination with...