HR & Admin Assistant

12 hours ago

Johor Bahru, Johor, Malaysia Brightmark Sdn Bhd Full time

Key Responsibilities:

Human Resources:

· Arrange interview schedules and communicate with candidates

· Assist in managing the onboarding and offboarding processes, ensuring a smooth experience for all employees.

· Assist in updating employee records and maintaining HR files

· Check daily attendance records (lateness, leave, OT summary)

· Assist in preparing basic payroll data (OT hours, leave deductions)

· Assist in preparing HR notices and simple documents

· Assist with daily HR administrative tasks.

Administration:

· Perform general administrative and clerical duties, including typing work with minimal errors and in compliance with the Company's document policy.

· Ensure that soft copies of files and reports are kept in accordance with the Company's document policy.

· Arrange meetings, travel accommodations, and car rentals for corporate travel, both locally and overseas.

· Assist in managing office supplies (recording, replenishing, placing orders)

· Assist with incoming/outgoing courier and mail handling

· Help maintain office cleanliness and check basic office equipment

· Prepare meeting rooms and meeting materials

· Perform other related tasks as instructed from time to time by Management and/or the immediate Superior.

Requirements:

· Diploma in Business Administration/ Human Resource Management or related field.

· Strong communication, coordination, and sense of responsibility.

· Proficiency in the use of MS Office suite including Excel, Word, PowerPoint and Google Workspace (Sheets, Docs, Gmail, Drive).

· Strong organizational skills with the ability to multitask and prioritize tasks effectively.

· Ability to work independently with minimal supervision as well as collaboratively within a team.

· Being self-motivated, analytical, resourceful and having strong integrity are important qualities.

· Positive attitude, willing to learn and grow in admin/HR tasks.

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