HR/Operations Executive

5 hours ago

Greater Kuala Lumpur, Malaysia CT Event Asia Full time 40,000 - 80,000 per year

Company Background:

CT Event Asia
specializes in creating distinguished business conferences, advanced training, and networking opportunities. Guided by our core values of commitment, innovation, creativity, trust, and determination, we craft meaningful events that enhance our clients' market influence and foster sustainable growth.

We are currently looking to expand our team with
full-time employees
and seeking experienced
HR/Operations Executive
with proven background in event management industry] to join our team. If you are passionate about driving business success in a dynamic and innovative environment, we would love to hear from you.

Job Scope and Duties:

Your obligations under the appointment are, inter alia:-

  • Responsible for overseeing the business's financial transactions.
  • Keeping track of office inventories and maintaining supply orders. Monitoring the organization's Payroll, Commission Calculation, Salary Slip, and Human Capital Record, petty cash record and employees' statutory contributions such as EPF, SOCSO, EIS, PCB tax.
  • In charge of Company statutory bodies such as LHDN Stamping, SST tax payment, Eperolehan MOF, DBKL Licence application, HRDF licence renewal payment.
  • Managing and updating company database for ongoing events record and send invoices to client
  • Responsible of event HRDF course application and claim
  • Managing incoming and outgoing calls/emails related to client requests, vendors, and inquiries.
  • Responsible for applying visas for employees through ESD (Expatriate Services Division) portal.
  • Taking ownership of the recruitment process by sourcing candidates, including phone screening, coordinating interviews.
  • Coordinating new employee set-up and resources and other administrative tasks such as phone line set up
  • Responsible for event speakers' flight and accommodation.
  • Planning cultural initiatives, including team-building activities, and annual company cultural day/night )
  • Completing other operational tasks, such as researching new offices and implementing new software solutions to increase team efficiency and innovation.
  • Organizing scheduling meetings and making business travel arrangements for company Directors.
  • Supporting in the coordination of all Company's events and implementing all operations to ensure a seamless delivery of event checklist.
  • Selecting and negotiating with vendors and monitoring their activities to ensure quality control.
  • Drafting contract agreements for and within the organization.

Requirements:

  • Must have at least 1 year of HR experience
  • Must be a local resident.
  • Must be proficient in English.
  • HR Executive/applicants from the same industries (event management) are preferred

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